Senior Business Affairs Manager

General Position Summary

Wieden+Kennedy believes that each team member makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities outlined in a job description. Therefore, this job description is designed to outline primary duties, qualifications, and job scope, but not limit the employee or the organization to just the work identified. It is our expectation that each team member will offer their services wherever and whenever necessary to ensure the success of our endeavors and to pursue individual career growth.

The Senior Business Affairs Manager is responsible for managing and overseeing television, radio, interactive and video productions, as well as balancing needs of the client with the desired outcome of the creatives and legal advertising guidelines.

Major Responsibilities/Primary Functions

  • Executes SAG/AFTRA/AFM commercial contracts; handles all union (SAG, AFTRA, AFM, AICP, ASCAP, BMI, etc.) questions, issues and claims
  • Works closely with Producers in all business aspects of production, including preparing bid packages, generating production estimates and revisions, issuing vendor purchase orders, overseeing/approving production invoices, monitoring production costs and reconciling/closing production jobs upon completion
  • Attends meetings pertaining to production to help ensure the viability of a concept to be produced and finds ways to make the difficult easy and the impossible possible; reviews scripts for potential red flags or licensing issues; obtains network clearance for TV scripts
  • Generates and negotiates all production and vendor contracts by working directly with production companies and vendors 
  • Secures legal clearances, prepares contracts and makes payments for commercial use of intellectual properties
  • Negotiates terms, prepares contracts and makes payments for scale and overscale celebrity talent, stock footage licensing, and synchronization and master recording rights
  • Oversees insurance coverage for the production of commercials
  • Liaises with and builds strong working relationships with client Business Affairs department
  • Verifies and approves vendor invoices in accordance with issued purchase orders
  • Works closely with Accounting to approve vendor payments, handle purchase order and estimate discrepancies, and prepare client fiscal year-end accruals
  • Reviews all agency print work for any potential legal issues and obtains any appropriate clearances on comps (ads in the concept phase) and mechanicals (rough-cut phase), through to final color proofs as necessary
  • Trains junior account team members and associate producers on broadcast procedures, union contract regulations and talent residual payment structures
  • Stays current on legal issues associated with advertising (licensing language, trademark, rights of privacy/publicity, unions, copyright, production insurance)

Qualifications, Distinguishing Characteristics and Special Requirements

  • Bachelor’s degree and at least 8 years’ experience as a Business Affairs Manager at a creative advertising agency
  • Strong working knowledge of SAG, AFTRA and AFM union contracts
  • Knowledge of music licensing, stock footage licensing and intellectual property licensing for broadcast and interactive media
  • Understanding of copyright, trademark and network clearance procedure
  • Knowledge of AICP and AICE bid forms and production procedures and issues
  • Strong math and analytical skills
  • Proficient in Word, Excel, PowerPoint and Outlook
  • Knowledge of Donovan Data Systems a plus
  • A proven track record of gaining trust and respect by consistently demonstrating sound critical-thinking skills and maintaining composure in stressful situations
  • Exceptional written, negotiation and verbal communication skills with the ability to communicate with all levels of employees, clients and vendors
  • Exceptional initiative, attention to detail and follow-through skills
  • After-hours work and overnight travel required

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