Creative Assistant

Job Description
 
Position:                       Creative Assistant to Creative Directors               
OT Classification:        Non-Exempt    
 
General Position Summary
Wieden+Kennedy believes that each team member makes a significant contribution to our success.  That contribution should not be limited by the assigned responsibilities outlined in a job description.  Therefore, this job description is designed to outline primary duties, qualifications and job scope, but not limit the employee or the organization to just the work identified. It is our expectation that each team member will offer his/her services wherever and whenever necessary to ensure the success of our endeavors and to pursue individual career growth.
 
The Creative Assistant provides administrative support to the Creative Directors (CDs) in the areas of employee and client relations, travel and meeting scheduling, expense reports, timesheets and creative status reports. The Creative Assistant maintains and continually develops rapport, credibility and effective working relationships with creative team.
 
Major Responsibilities/Primary Functions
Ensures smooth running of the Creative Directors’ day, both professionally and personally
 
Manages the CDs calendar, arranging internal and external meetings as required
 
Ensures CDs timely attendance at meetings
 
Accurately handles all general and confidential correspondence and documentation
 
Briefs the CDs on anticipated problems or issues
 
Works with Internal Recruiters to arrange interviews for candidates as needed 
 
Makes travel arrangements and hotel and restaurant reservations for CDs
 
Knows who’s who in the W+K network, and advertising industry in general
 
Has familiarity with our clients and whom to contact if the requested person is not available
 
Prioritizes multiple tasks and distinguish between “urgent” and “important”
 
Qualifications, Distinguishing Characteristics and Special Requirements
Bachelor’s degree preferred             Creative background preferred
 
Ability to effectively and appropriately interact with co-workers at a variety of levels, across many disciplines
 
Proficient in Microsoft Suite, Goggle G Suite, Keynote + NetSuite preferred. 
 
A proven track record of gaining trust and respect by consistently demonstrating sound critical-thinking skills and maintaining composure in stressful situations
 
Exceptional written and verbal communication skills with the ability to communicate with all levels of employees
 
Exceptional initiative, attention to detail and follow-through skills

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