Admin Assistant (Executive)

Administrative support to one or more senior leaders. Specific duties and responsibilities may vary based on department and level(s) of management supported.

Responsibilities/Skills:

  • Administrative support requiring advanced knowledge of department, division/business unit, and company functions. 
  • Perform complex, specialized projects requiring strong initiative. Regularly handles confidential material and information and exercises discretion in doing so. 
  • Assembling data, preparing grammatically correct correspondence, completing analyses and providing preliminary recommendations for a variety of reports for review/approval by senior manager. 
  • Oversees organization and maintenance of department filing system including confidential data. 
  • Ensures department supplies needs are met. Manages department communication for manager(s) including mail and email. 
  • Responds to various inquiries for information according to general guidelines 
  • Coordinates meetings, maintains calendars, makes complex international travel arrangements, etc. 
  • Provides guidance and training to less experienced administrative staff. Completes other duties as requested. 
  • Frequent contact with individuals representing outside organizations, and or individuals of significant importance within the company. 
  • Able to work under limited supervision
  • MS Office Suite Experience 
  • Experience with making international travel reservations 

Education:

  • Bachelors Degree

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