We are looking for a well-organized, resourceful, and responsible Contract Administrator to join Vendasta’s Finance team. The Contract Administrator’s main duties will be to prepare, negotiate, and review various company contracts, including custom deals, amendments, and partner agreements. They will be the key administrator on all tasks related to both outgoing and incoming contracts and amendments.
A successful Contract Administrator will demonstrate a strong attention to detail, along with the ability to discover potential risks for our company. They should also analyze contracts with an eye toward reducing costs and increasing profits, while ensuring compliance with our legal terms and our billing capabilities. Our ideal candidate has previous experience managing contracts and is familiar with legal requirements and terms of use.
Responsibilities:
- Prepare and enter new contracts and/or amendments into billing system and perform other processing required (including set-up in the Platform, internal reporting trackers etc.)
- Analyze potential risks involved with specific contract terms
- Own Docusign processes and templates used by all teams; create language standards for existing and new contracts
- Negotiate contract terms with internal teams and assist in discussions with external partners
- Ensure that employees are knowledgeable of and comply with company policies, procedures and practices related to contracts
- Work with Legal department to enable and process all Mutual Non-Disclosure agreements
- Ensure all deadlines and conditions described on contracts are met
- Stay up-to date with legislative changes and coordinate with the legal department as needed
- Maintain organized system of physical and digital records while adhering to contract naming convention
- Maintain product knowledge and awareness of developments relevant to the structure of our contracts - specifically changes to our billing systems
- Work with our Product Management/Marketing Teams to assist with company promotions and deals
- Manage relevant partner and team feedback to identify potential improvements for our contract fulfillment processes; work closely with other Sales Operations positions across company to implement changes
Skills and Qualifications:
- 2+ years work experience as a Contract Administrator, Contract Manager, or relevant role
- Bachelor’s degree or certificate in Business Administration; additional qualifications in law considered an asset
- Demonstrated knowledge of legal requirements, as well as accounting procedures, involved with contracts and fulfillment
- Ability to work with varying seniority levels, including staff, managers and external partners
- World-class written and communication skills
- Strong analytical and organizational skills, with keen attention to detail and an ability to spot errors
- Highly adaptable, fast learner with technical aptitude for learning Vendasta’s application and solutions
- Dependable & motivated, with the ability to work independently; must have an introspective and self-starter mindset—you have ideas and you see them through