Contracts Administrator

Company Information

Velos Inc. is a leading provider of next-generation health care software. Velos provides an integrated suite of clinical, administrative, and financial products. Velos eResearch, the company's flagship product line, is a comprehensive clinical research management information system.

Job Profile
The Contracts Administrator is responsible for performing the full range of contractual responsibilities from proposal development to contract closeout. The right candidate will have a strong customer focus, a passion for producing high-quality work, and bring an intense curiosity and learning drive to the team. The position calls for a personable, professional, and energetic individual who possesses a high degree of integrity. This is an excellent opportunity for growth as the right candidate may have a chance to advance into a position in Legal, Human Resources, Operations, or another area depending on skills and interest.
This is a full-time position where attendance is an essential function of the job.
Responsibilities Include
  • Providing support for contracts administration, including managing, drafting, redlining, negotiating, and finalizing company agreements
  • Acting as a liaison between internal and external customers to efficiently drive the contract review and approval process to conclusion
  • Analyzing all aspects of incoming non-disclosure, service, customer, partner, contractor and other company agreements, applying general contract and intellectual property principles knowledge to independently address a variety of contract issues
  • Conducting initial review of all incoming contract requests and correspondence, to identify any terms that vary from corporate standards to ensure accuracy and compliance
  • Recommending appropriate modifications to contracts, engaging and collaborating with internal stakeholders in the sales, professional services, administrative, and other internal departments as may be required
  • Managing and maintaining all corporate records, contract policies and procedures, and document tracking and reporting requirements
  • Reviewing Statements of Work to ensure the scope is clearly documented and aligned to deliverables
  • Coordinating signatures on all contracts
  • Ensuring customer contracts and information are fully compliant with company policies and procedures
  • Facilitate the documentation of sales contracts that fully capture service descriptions, fees, deliverables and other attributes
  • Performing administrative tasks as requested by the General Counsel (e.g. drafting letters, completing meeting minutes, filing confidential documents, etc.)
  • Supporting team members by researching miscellaneous legal issues
Required Skills and Abilities
  • Outstanding written and verbal communication skills including the ability to communicate contract concepts effectively across all levels of the organization
  • Excellent interpersonal and negotiation skills and the ability to develop close working relationships and work collaboratively with internal and external customers
  • Superior organizational and project management skills with a high attention to detail
  • Ability to think critically and quickly in the absence of full information
  • Ability to anticipate, proactively identify, and resolve issues before they become problems
  • Ability to work independently with little oversight
  • Adaptable and thrives in a fast-paced environment, able to effectively multi-task, re-prioritize and work independently to meet deadlines and drive agreements to conclusion, while remaining calm under pressure
  • Ability to maintain the strictest level of confidentiality
Education and Experience Required
  • Bachelor's degree plus a minimum of 2+ years related work experience 
  • Strong understanding of contracting, software licensing, and intellectual property rights and principles
  • Proficient in Microsoft Office (especially Excel) and web-based software tools
  • Knowledge of subscription agreements and other corporate agreements a plus

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