Executive Assistant (m/f/d)

Team Europe is the holding company of tech entrepreneur Lukasz Gadowski. We focus on delivering a better future via next-generation mobility - Micro-Mobility with Circ, Mid-Mobility with Miles and Aerial-Mobility with Volocopter.

Team Europe's heritage lies in digital commerce, including Spreadshirt, studiVZ, MisterSpex, Gruenderszene, Point Nine Capital, Käuferportal (AroundHome), Target Global and Delivery Hero (listed). 

We are looking for an Executive Assistant to perform a variety of administrative tasks and to support our CEO and company’s senior-level managers. Your responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Your Responsibilities
  • Act as the point of contact among executives, employees, clients
  • Manage information flow in a timely and accurate manner
  • Manage executives’ calendars and set up meetings, make travel and accommodation arrangements
  • Rack daily expenses and prepare weekly monthly or quarterly reports
  • Act as an office manager by keeping up with office supply inventory
  • Take minutes during meetings, screen, and direct phone calls and distribute correspondence
  • Organize and maintain the office filing system

Your Profile
  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office and G-Suite knowledge, familiarity with office gadgets and applications 
  • Outstanding organizational and time management skills
  • A proactive approach to problem-solving with strong decision-making skills
  • Excellent verbal and written communications skills in German and English
  • Discretion and confidentiality
  • BSc/MSc degree, PA diploma or certification is a plus

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