Accounting Admin Clerk

Part-time Accounting Admin Clerk (max. 8 hrs/week) for our client, which is a tech company on hospitality solutions.

Job Description: 

  • Issuing sales invoices
    • Approx. 50 customers
    • E-invoices on Paraşüt and Luca
    • Most are issued once a month (at the end of the month)
    • 2 types of invoices:
      • Recurring (support) 
      • Projects (after implementation is completed, might be any time during a month)
    • Cooperating with the external accountant for entering invoices into management accounting system
    • Collecting payments of the invoices

  • At the end of every month, sending the bank statements to the external accountant and to the management accounting system.

  • Solving problems with customers
    • Checking the invoices
    • Correcting any mistakes by communicating with customers (payment doesnt match the invoice amount etc.)

  • Handling supplier invoices 
    • The invoices either come from Paraşüt or by mail as hard copy
    • Translating the invoices to English because 99% are in Turkish
    • Entering them into approval process (filling out the approval form template in Sharepoint)
    • Staying in touch with suppliers and putting them into Sharepoint
    • Once the invoice is approved, filling out a similar template for payment approval
    • Solving any issues by communicating with suppliers

  • Administrative assistance
    • When the Sales Manager goes on business trips, he may need assistance with arrangements like booking conference rooms
    • After he comes back from trips, he needs assistance with generating expense reports

Required skills:

  • Fluent English, written and verbal
  • Attention to detail
  • Great communication skills
  • Experience with Paraşüt, Luca and Sharepoint is a plus

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