Administrative Assistant - Marketing

Marketing Executive Assistant

Our client based in Seattle,WA is a global design practice founded on the ideas that buildings can serve as a bridge between nature, culture and people, and that inspiring surroundings have a positive effect on our daily lives.
The firm’s award-winning projects range from custom residences to cultural projects such as museums and exhibitions, commercial work, including hospitality, workplace, mixed-use, and high-rise
projects, and academic and religious buildings. We are a practice that creatively incorporates custom interior design, landscape architecture and art curation into our many project types.
Our client is looking for an Executive Assistant to work with our fast-paced Marketing team.
The ideal candidate is a master at logistics and scheduling, meticulous with details, precise with data, and forward-thinking in their approach to task management.
This role will keep a team of seven professionals organized and on task. We are looking for a teammate who is delightful yet persistent, quick-minded, and flexible. This role will directly support the strategic business development and communication of the firm’s work, as well as special projects and campaigns related to marketing.

Work Experience Needed
 Minimum 10+ years of administrative support as an Executive Assistant to a team including calendar management, travel coordination, email and phone communication, data tracking and
input, event coordination, and meeting documentation.
 Experience managing project timelines and multiple deadlines while effectively communicating project status, budget, and related information as required goals.
 Assistance with communications and business development tracking and data entry.
 Interact with Directors, Owners, Principals, clients, media and staff
 Successfully completes multiple duties and projects while managing competing demands and priorities.
 Ability to work in a fast-paced environment to include working with several team members.

Personal Attributes
 Strong collaborator
 Excellent listener
 Proactive
 Excellent communicator
 Detail-oriented

What can you expect from us?
 A creative work environment with colleagues who are collaborative, creative and challenging
 Support and collaboration from a developed larger firm management structure
 Opportunity to grow professionally with excellent projects
 Check our culture page to learn about life 
 Offers a generous benefits package

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