Operations Administrator

  • $25.00/hour
  • OFFICE ADMINISTRATOR - W2 CONTRACT
    PAY RATE: $25/HR or DOE
    DOWNTOWN HOUSTON 77002
    LENGTH OF CONTRACT: 2 MONTHS (contract could be extended based on hiring manager needs)

    Overview: 
    High profile, fast-paced role supporting the Chief Accounting Officer (CAO) in day-to-day administrative functions. The ideal candidate will be experienced in the area of finance, communicating with executives and able to work on a variety of projects at any given time. 

    Responsibilities: 
    • Provides proactive executive-level administrative support for the CAO and ensures their calendar is current 
    • Manage calendar, expenses and travel bookings for VPs as necessary – with primary focus on managing CAO time, ensuring smooth transition from meeting to meeting, printed materials, etc. 
    • Approve time for Accounting Department members and track staff PTO 
    • Onboard new employees and contractors 
    • Support CAO and accounting staff with meeting coordination, reserving conference rooms, etc 
    • Coordinate all accounting conferences and CAO roadshows 
    • Track and update org chart on a regular basis, consulting FP&A for accurate information regarding cost centers 
    • Ensure that appropriate supplies are kept on hand and ordered when needed 
    • Document filing, storage and retrieval including offsite files 
    • Schedule controllers meetings every quarter and create binders for direct reports of CAO and directors 
    • SAP support including entering invoices, resolving issues with payments, preparing purchase reports and obtaining approval for Goods Receipts 

    Qualifications: 
    • High school diploma or GED equivalent, with preference for Associate’s or Bachelor’s degree 
    • Minimum 7 years providing administrative support in a corporate environment, with minimum 2 years of executive-level management support is a MUST 
    • Excellent interpersonal, written and oral communication skills are essential 
    • Excellent administrative and office management skills are required 
    • Knowledge of SAP 
    • Must be a planner and lead by example 
    • Overtime is necessary on occasion 
    • Ability to meet deadlines with speed, accuracy and professionalism 

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