Executive Assistant

ABOUT US
 
Build the Smarter Way to Shop!
 
ShopBack is a digital loyalty and discovery platform, with a clear mission to create a world of Smarter Shoppers. ShopBack has big ambitions and is currently growing strong in 6 countries - Singapore, Malaysia, Indonesia, Philippines, Taiwan and Thailand. We are a passionate team that wants to drive innovation and a build a product that we love and are all proud of!
 
ShopBack's eCommerce loyalty & discovery platform currently powers Taobao, Expedia, Lazada, ZALORA and more than 1,300 eCommerce merchants. We now provide cash rebates to over 4 million users and are focused on growing and dominating the landscape.
 
We have global ambitions and are up against international incumbents in a rapidly emerging field! We are expanding our existing team and are looking for passionate talent across APAC to be part of this exciting journey. If you are inspired to take up new challenges and leave a mark on the eCommerce landscape, then come and be part of our growing ShopBack team in Singapore!

 
Responsibilities:
 
  • Provide full administrative support to our executive members which includes time management, scheduling of meetings, and travel arrangements
  • Plan, arrange, and facilitate onsite or offsite meeting arrangements
  • Process and manage expense reports for our executive members 
  • Facilitate communication between internal and external stakeholders 
  • Track and drive the completion of critical administrative items 
  • Attend to ad-hoc projects and other assignments as and when assigned
 
 
Requirements:

  • 1-3 years of experience as an executive/administrative assistant supporting multiple executives
  • Excellent communication and interpersonal skills
  • High level of integrity and discretion in handling confidential information and dealing across stakeholders
  • Exercise good judgement in sorting priorities and deadlines
  • Proficient in Google Docs, Slack, Excel and willing to learn new tools needed to thrive in this position
  • Fast and agile and comfortable with ambiguity

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