Office Administrator

Chargify is looking for a full-time office administrator to support company operations. The role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communications, and safety, 
We are looking for a candidate who possesses these skills and characteristics: 
  • Motivated self-starter 
  • Process-oriented 
  • Excellent communication ability 
  • Strong at planning, organizing, and prioritization 
  • Attentive to detail with a high level of accuracy 
  • Able to gather information and identify ways to improve 
  • Solid judgment and problem-solving ability 
  • Adaptable 
  • Team player 
  • Trustworthy with confidential information 
  • Maintain high level of internal services by organizing office processes 
  • Greet visitors and provide general administrative support to our employees 
  • Schedule meetings and appointments 
  • Organize the office layout and order stationery, office drinks, snacks, and equipment 
  • Maintain the office condition and arrange necessary repairs 
  • Manage office correspondence 
  • Plan in-house or off-site activities like parties, celebrations, and conferences 
  • Liaise with facility management vendors 
  • Maintain conference room booking and videoconferencing systems (Robin and Zoom) 
  • Assist in the onboarding process for new hires 
  • Book domestic and international travel for employees and incoming job candidates 
  • Manage corporate apartments 
  • Help with special projects as needed 

Must haves: 
  • High school diploma; College degree preferred 
  • Knowledge of clerical practices and procedures 
  • Knowledge of business and management principles 
  • Computer skills and knowledge of office software packages including Google Suite 
  • Administrative assistant experience a plus
  • Must be able to lift and carry a minimum of 25 lbs

* No visa sponsorship is available for this position *

We are an equal opportunity employer and do not discriminate against protected characteristics. We guarantee that all candidates will be given the same consideration. 

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