Office Manager

The position of Office Manager is for Rodeo FX's studio in Munich.

Responsibilities:

  • Overseeing general office operation.
  • Greeting visitors, answering incoming phone calls and delivering world-class service to our customers.
  • Coordinating appointments and meetings and managing staff calendars and schedules.
  • Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
  • Purchasing office supplies and equipment and maintaining proper stock levels.
  • Producing reports, composing correspondence, and drafting new contracts.
  • Creating presentations and other management-level reports.
  • Managing office budgets.
  • Liaising with staff, suppliers and clients.
  • Implementing and maintaining procedures/office administrative systems.
  • Ensuring that health and safety policies are up to date.
  • Attending meetings with senior management.
  • Assisting the organization's HR function by keeping personnel records up to date, arranging interviews and so on.
  • Assisting the organization's Finance function by checking, coordinating and archiving suppliers' invoices.

Requirement qualifications :

  • Successfully completed business education
  • Relevant work experience in similar position
  • Highly independent
  • Solution oriented and pro-active
  • Flexibility, reliability, independence, meticulousness
  • Excellent writing and communication skills in German and English

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