Office/Executive Admin

  • $22.00/hour
  •  
    Office/Executive Admin

    Come join the fun! Meet the  ReviewBuzz team a scrappy, results-focused tech company located in downtown Oceanside (only 4 blocks from the beach!)  

    Duties: 

    General Administrative and Clerical Task:s

    • General administrative and clerical tasks such as answering phones, faxing, mailing, filing and photocopying. You are also required to arrange logistics for visitors, coordinate conference calls, transcribe notes and type correspondence.

    Special Projects and Marketing:
    • Assist the President with any special projects he has going on, i.e. trade shows, speaking engagements.
    • Keep an organized record of all legal contracts and agreements

    “Fun Fairy”
    • Celebrate employees birthdays, anniversaries, and start dates.  Make sure every employee feels appreciated. 
    • Plan small games/contests to bring employees together and make them feel appreciated. Organize cost efficient events, i.e. potlucks, dinners, pinata parties, etc.

    Recruiting:
    • Run help ads and seek out new employee prospects, filter through job descriptions, make sure HR rules are being followed

    Bookkeeping:
    • QuickBooks entry
    • Check all timesheets for accuracy
    • Track employee hours for benefits and review PTO payroll reports
    • Enter debit card transactions into Quickbooks
    • Bank deposit preparation
    • Process reimbursements and track spending
    • Accounting filing



    Other Responsibilities:
    • Represent the President and the company in a professional and congenial manner in person, in telephone, conversations, and in written correspondence.
    • Telephone coverage, mail processing, ordering supplies
    • Discreet handling of confidential information
    • Proofread and edit documents
    • Assist with filing and organization of information
    • Maintain the office calendar
    • Assist with general office administrative tasks as needed

    Requirements:
    Communication, English, Business or other applicable degrees
    Strong Computer Skills
    Outgoing, Motivated and Competitive
    High Attention to Detail 
    Must enjoy learning, not afraid to lead and willing to read books that will be assigned.

    Our Company Core Values:
    Be Scrappy
    Customer Obsessed
    Courageous Truth
    Playful Spirit
    Results Focused


    Preferred but not required
    AA, BA or BS Degree:
    Sales Force Experience
    Quickbooks Experience
    Project Management Software
    Google Tools
    *Please mention at the top of your email if you have any of the aforementioned experience. 

    The position is part-time and pay is $22 per hour. 

    Click here to apply

     

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