Administration Assistant

The Client
Our client is an established Malta-based company who are currently recruiting a responsible Administration Assistant to perform a variety of administrative tasks in the Estates department.

Main Duties
  • To assist the manager in the administrative duties
  • Responsible for office administration including documentation & maintaining records
  • Responsible for the digitizing of company documents and archiving
  • Assist in the preparation of regularly scheduled reports
  • Viewings on Group properties
  • Maintains and enhances relations with residents and staff of leased apartments
  • Write and distribute emails and inputting of data
  • Organize and schedule appointments
  • Creating and maintaining records
  • Provide general support to visitors and clients
  • Performs general office duties: answers the telephone, writes service requests, follows- up on completed or pending service requests, filing and orders office supplies and printed material.

Requirements
  • Preferably 1-year experience in a similar role or working within an office environment
  • Basic knowledge of the property market would be considered an asset.
  • Excellent computer literacy essential for administrative purposes.
  • Working knowledge of office equipment, like printers and copying machines
  • Excellent communication skills essential for emails, meetings and for frequent liaison with all departments and employees
  • Must be meticulous and have excellent organizational skills
  • Verbal and written English proficiency is a must.
  • Able to communicate with co-workers, management, residents and all outside contacts in a courteous and professional manner
  • Clean driving license

Working hours: 8:30 – 17:00

ALL APPLICANTS MUST BE ELIGIBLE TO WORK IN EU

Should you require further information, please, call Ivana on +356 2099 4444 or +356 99990319

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