Transaction Coordinator

The Role & Responsibilities
We are hiring a Transaction Coordinator in our Austin, TX office. The Transaction Coordinator is responsible for ensuring that the contract transaction process, listing process, and the management of our “Buy & Sell” homes are handled efficiently and accurately. 
Transaction Responsibilities: 
  • Remotely support our team of in-market Local Market Experts(San Antonio, Dallas/Fort Worth, Austin) to manage and coordinate all aspects of our Buy & Sell real estate transactions
  • Drive time-sensitive, detail-oriented tasks from executed contract to close (for both sell-side and buy-side) with a focus on creating the best experience for our customers:
  • Create contracts and amendments 
  • Coordinate closings with the title company and lender to ensure collection of all appropriate documentation to complete closing in a timely manner
  • Ensure all required documents are signed, scanned, and saved for closing and mailed out, as needed
  • Monitor and validate disbursement and receipt of funds and fee payments
  • Start/stop utilities as needed
  • Track all progress on each transaction in our CRM systems
  • Regularly update and maintain communication with all involved parties in the transactions, such as, Title agencies and/or loan officers to ensure a smooth closing
  • Be the person that tackles whatever-comes-up to help us deliver an amazing home selling/buying experience for our customers

Listing Responsibilities:
  • Properly enter, update, and close out listings in each market’s MLS as well as the Perch website for all properties 
  • Write copy and produce marketing flyers highlighting the features of each home
  • Coordinate with Local Market Experts and/or customers to schedule photography and manage necessary editing to create our online listings
  • Ensure we have all documentation needed for a listing (i.e. Seller’s Disclosures, survey/T-47)
  • Work with Local Market Experts and/or customers to ensure all our homes are ready to be listed for showings and also to be conveyed to our new home buyers

General Responsibilities: 
  • Administrative duties, to include copying, scanning, filing, making/answering phone calls and sending/receiving emails

This is a hands-on role at an early-stage company. The ideal candidate is someone who is comfortable in ambiguity and willing to roll up their sleeves on any task big or small in order for us to help deliver an incredible home buying and selling experience for our customers. You are someone that works with a sense of urgency at all times. If that sounds like something you’re excited about, we want to hear from you. There is an opportunity for this person to take on additional responsibility with the company as we scale our operations. 
Required Experience 
  • Excellent organizational skills to work independently and manage multiple projects at different life cycles, with many moving parts for various agents
  • Strong organization and scheduling skills
  • Excellent communication skills (written and oral)
  • Proficient with technology such as Microsoft Office and Google Apps.  Experience with other real estate technology preferred (i.e. MLS).
  • Candidates must be organized, resourceful and detail-oriented, with a friendly focus on customer service
  • Minimum 2 years of experience in similar field or capacity
  • Previous residential real estate experience required
  • Bachelors degree preferred

Personal Characteristics 
  • Scrappiness to accomplish big goals as part of a small team, with comfort around ambiguity 
  • Strong project management skills and ability to manage timelines for yourself and others
  • Collaborative team player who enjoys working cross-functionally across an organization
  • Low ego, with ability to take feedback and iterate quickly

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