Remote Software License and Compliance Specialist

Job Title: Remote Software License and Compliance Specialist
Job Location: Remote, Need to be onsite in Washington DC for meetings etc..
Job Length: Multi-Year

POSITION SUMMARY:
The Software License and Compliance Specialist is accountable for ensuring compliance with software publisher license agreements and copyright law to avoid potentially significant penalties. This includes developing software policies and processes, licensing templates/checklists. The License and Compliance Specialist is a key stakeholder and works in partnership with Product Owners/Managers to assess and assist in negotiating new vendor agreements, changes to existing agreements, and maintaining appropriate software licenses. The Specialist works with Information Technology departments and their business partners as well as Procurement and Legal to ensure the most efficient licensing model and the correct number of licenses to support its business operations.

MAJOR RESPONSIBILITY AREAS:
Software Compliance Management:
• Manage enterprise wide compliance with all software license agreements and copyright law by monitoring and enforcing proper software usage policies and guidelines to ensure that there is no non-conformance
• Read and understand software licenses to ensure compliance; take corrective action if necessary
• Conduct internal software audits to identify variances between deployed and licensed software; ensure deployed software aligns with the quantity and licensing models purchased; rectify variances between deployed and licensed software
• Manage vendor compliance audits as required
• Develop software policies, processes and guideline to ensure compliance
• Work with all levels of management to resolve compliancy issues
• Avoid excessive or unwarranted software usage

Software License Management:
• Oversee the purchase of all software licenses; ensure appropriate quantities and licensing models are purchased, determine contract requirements, ensure orders are placed and validate proper payment.
• Ensure adequate number and usage of licenses by monitoring, analyzing and optimizing
• Work with Product Owners/Managers in negotiating license reductions/increases as necessary due to usage
• Ensure retention of all proof-of-license documentation
• Develop license templates/checklists, assess and participate in negotiating new software vendor license agreements, negotiate changes to existing agreements
• Evaluate and recommend options to reduce licensing costs
• Assist with the completion of Business Requirements, Business Cases, Project Charters and Proposals on new initiatives relative to licensing as required
• Liaise with Product Owners/Managers, Inventory Management and business representatives to ensure proper tracking of all software product deployed to ensure has sufficient licenses.
• Assist IT management in establishing license and associated maintenance agreements consistent with 's current and planned usage, as well as industry practice
• Research, evaluate, recommend and implement methods, policies, processes, best practices, techniques, technologies and tools for software license management.

MINIMUM QUALIFICATIONS:
• University or College Diploma in Computer studies or equivalent
• Five to seven years of relevant Information Technology experience in a medium to large system installation
• Superior organizational, analytical and customer service skills
• Excellent interpersonal, written and verbal communication skills (including presentation skills)
• Process and results oriented
• Proven vendor relationship skills and experience
• Demonstrated ability to work well in a team environment
• Ability to work under pressure and determine priorities to meet deadlines
• Pro-active and aggressive; self-starter, able to work using own initiative with minimal supervision managing numerous concurrent tasks

Technical Skills:
• Certified Software Manager Certification is desired.
• Expertise in software license management, especially in interpreting contract language and compliance.
• Expertise in contract management, especially in contract negotiations.
• Excellent knowledge of how software usage supports business functions and processes.
• Superior awareness and understanding of relevant industry trends and issues, as well as vendor organizations and business practices within the field of software license management and compliance.
• Proficient understanding of financial concepts and practices as they relate to software license and contract management.
• Fundamental knowledge of inventory management processes and techniques.
• Proficient with the MS Office Suite of tools, especially Word and Excel.
• Proficient with Microsoft System Center Configuration Manager (SCCM) or comparable software for developing queries and monitor usage information for deployed software products
• Proficient with or working knowledge of other proprietary reporting and discovery tools used for software license management and compliance.
• Working knowledge of asset management databases technologies and Service Management tools.   
• Reporting and query abilities are a requirement.
• Working knowledge of process mapping, reporting tools and techniques.

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