Executive Assistant
Observatory is seeking an Administrative Assistant to join our growing team. The Administrative Assistant will support three senior executives – the two Co-Chief Creative Officers, and the Head of Production with their daily administrative needs. The Assistant is a team player ability to assist the team whenever. The ideal candidate is highly organized with a strong ability to prioritize and multi-task. The Administrative Assistant role will have visibility into a number of different departments within the agency giving the person a broad overview of how the company operates and a unique viewpoint into each of the teams. There is room for advancement on to one of the teams within the company in a non-administrative role for the right person.
Responsibilities:
* Manage calendars of three executives, interacting with clients and internal colleagues to ensure a smooth day.
* Execute travel arrangements for the executives, sometimes consisting of international travel.
* Track executives’ expenses and submit expense reports on-time and accurately.
* Other administrative duties as required. ( Front desk, ordering food, going on runs)
* Ability to join team brainstorms and other non-administrative tasks.
Requirements:
* 0-2 years of related work experience in advertising, entertainment, production, or related position.
* Excellent communication skills, both written and verbal
* High level of organization and ability to multi-task
* Strong attention to detail
* Strong computer skills including competent working knowledge of Outlook, Google Doc. Knowledge of Powerpoint and Keynote is a plus.
* Ability to work in a team setting with a collaborative attitude
About Observatory:
Observatory is a full-service marketing agency based in Los Angeles and New York City. Formerly known as CAA Marketing, Observatory was formed in October 2017 when The Stagwell Group, purchased a majority stake in CAA Marketing from Creative Artists Agency. Known for its Cannes Grand Prix winning work with Chipotle and Emmy award winning work with Dolby, Observatory boasts some of the worlds’ leading and challenger brands in its portfolio of clients.
Equal Opportunity Employer:
Observatory is an Equal Opportunity Employer, we value diversity and many different voices in the room. All employment, hiring and promotion, is decided solely on the basis of qualifications, merit and business needs.