About the company:
Our client is working in health care industry. But they believe in health care is not an industry but a cause.
Job Summary
Project Management Coordinator will support the portfolio of projects and initiatives selected to reduce or avoid costs in the external delivery system. This position will facilitate the annual cycle of identifying potential value opportunities, structuring projects to implement changes, and tracking and reporting progress, escalating as needed if work is off track/ needs intervention. May directly manage projects or mentor/advise business staff in managing.
Responsibilities:
- Creating and maintaining standard project artifacts and helping to oversee execution of project activities under the direction of the Project Manager/ Strategic Project Manager (PM/SPM).
- Assist the PM/SPM in the creating and maintaining standard project artifacts including project charter, schedule, communication plan, risk/Issue log, budget, scope/deliverable list, etc.
- Uses project scheduling and control tools to monitor project plans, resource plans, and budgets to assess project status and identify potential project challenges early.
- Works with the PM/SPM and project team to identify and execute appropriate responses or mitigations to identified challenges.
- Independently manage the work plans for sub teams or workgroups within the context of more complex projects, under the supervision of an assigned PM/SPM.
- Drafts periodic status reports for approval by the PM/SPM.
- Drafts other project communications for approval by the PM/SPM. Works with the Communications group as appropriate.
- Track and manage proposed and approved change orders.
- Assists with project RFP /Procurement activities as appropriate
- Performs analysis and organizational tasks as needed for specific project work, developing an approach and executing the work appropriate to the specific needs.
- Schedules project team meetings and assists the PM/SPM in preparing meeting artifacts.
- Participates in the maintenance and/or development of EPMO tools and procedures.
- Assist the PM/SPM in the creating and maintaining standard project artifacts including project charter, schedule, communication plan, risk/Issue log, budget, scope/deliverable list, etc.
- Independently manage the work plan for a sub group within a project, under general guidance of a PM/SPM.
- Uses project scheduling and control tools to monitor project plans, resource plans, and budgets to assess project status and identify potential project challenges early
- Works with the PM/SPM and project team to identify and execute appropriate responses or mitigations to identified challenges.
- Performs analysis and organizational tasks as needed for specific project work, developing an approach and executing the work appropriate to the specific needs.
- Drafts project communications including status reports, customer communications, etc. Effectively and accurately communicates relevant project information to the project team and customer.
- Ensures that the central shared project documentation is available and up to date including maintaining appropriate version control.
- Facilitates approval of appropriate project documentation.
- Schedules project team meetings and assists the PM/SPM in preparing meeting artifacts.
Qualifications:
Basic Qualifications:
Experience:
- Minimum three (3) years of general business, health care, finance, strategy, or IT work experience applicable to project coordination work.
- Minimum one (1) year of experience in a project coordinator role.
Education:
- College coursework in business, project management, math, economics, health care administration or a similar field OR experience in a directly related field.
License, Certification, Registration
Additional Requirements:
- Knowledge of standard phases in a product or software development lifecycle
- Budget development, forecasting and tracking, resource estimation/tracking, development of charts and graphs, preferably using MS Excel.
- Experience doing what-if forecasting/ budget projections.
- Knowledge of and experience with PMBOK-standard Project Management methodology best practice
- Ability to analyze project data from multiple sources and synthesize into insights about project risks and opportunities
- Ability to manage multiple tasks and balance competing priorities.
- Verbal and written communication skills.
- Strong interpersonal skills.
- Ability to develop and maintain effective relationships with project team members and customers
Preferred Qualifications:
- Two (2) years of project coordinator experience on large/complex projects.
- Five (5) years of general business, health care, strategy, finance or IT work experience applicable to project coordination work.
- Bachelor's degree in business, project management, math, economics, health care administration or similar field preferred.
- Able to obtain PMP or other Project Management certification shortly after hire/transfer.
- Knowledge of standard phases in a product or software development lifecycle.
- Ability to create and deliver executive-level presentations.
- Advanced knowledge of project scheduling concepts, best practices and tools such as Microsoft Project, Smart Sheet, etc., including resource planning.
- Excel skills; use of advanced functions and formulas, pivot tables, data sort/summarize in support of analysis and reporting.
Employee Status:
Regular
Travel:
No
Job Level:
Individual Contributor
Job Type:
Standard