Office Manager

ABOUT:
Nexkey is changing the way people experience access to physical spaces. We believe that the future is keyless and access should be more frictionless than it is today.
 
Today, we may use a keycard for the office, keypad for the garage, and various keys for everything else. Nexkey will be the one glue between your digital identity and physical space.
For that to happen, we believe smarter access should be available for every type of business, not just the big guys.
 
That’s why Nexkey created the most affordable, effortless, and compatible access control platform in the industry.
 
Over 5,000 users joined the Nexkey Platform in the first six months since it was introduced to the world. The company continues to experience explosive growth in users and customers.  It’s a great problem to have, but it takes critical talent to build and scale a successful startup.  We’re a company backed by leading VCs, including Upfront Ventures and K9 Ventures, with a mission to revolutionize digital identity software and hardware globally, so we need game-changers that are up for that challenge.  

Overview:
Nexkey is seeking an Office Manager for its San Mateo, CA Headquarters.  As Office Manager, you will be the heart and soul of our daily office operation.The ideal candidate excels at creating a welcoming, positive atmosphere that allows every team member to enjoy a productive workspace. The range of responsibilities for this role will be wide: from simple but important administrative and office upkeep tasks to event planning, light bookkeeping (AR/AP cycle and more based on skill), and office vendor sourcing & RFQs.  You will be the primary point of contact for visitors and the go to person for our employees with questions or concerns concerning the office environment. Critical to this role are great written and verbal communication skills, meticulous attention to detail, the ability to prioritize tasks, the ability to learn quickly, the energy to keep up with a dynamic start up business and its’ ever evolving demands while staying cool under pressure.

You will be based in our office in downtown San Mateo. The position is non-exempt. This is not a remote work opportunity.
 
Responsibilities:
•      Incoming/outgoing mail & small parcel shipments
•      Office & pantry supply 
•      Research, plan, organize Office & Team events
•      Employee Expense Administration 
•      New employee set up & onboarding (equipment order, work space set up)  
•      Light HR admin duties 
•      General admin tasks & office upkeep
•      AR/AP admin & follow up

Qualifications: 
•     2+ years of work experience in an office manager role or similar
•     Proficient with GSuite & MS Office Suite
•     A desire to go above and beyond to ensure a smooth and efficient office operation 
•      Passion for problem-solving and the right attitude and aptitude for learning new skills in a fast-paced      environment. 
•      Excellent written and verbal skills
•      Experience with Accounting and CRM tools preferred
•      Previous experience working for a startup

 
THE TEAM:
 
Nexkey is a smart, dedicated, and agile team. Most of the time you’ll see everyone with all-hands on deck working on the next big feature, or huddled in a conference room discussing opportunities to redesign processes that improve our customer loyalty and experience. We are obsessed with our products, and passionate about changing the digital identity industry.  We are a team that likes to have fun together, whether it’s in-office events or grabbing lunch or Happy Hour drinks in one of the many amazing spots around downtown San Mateo. 
 
We are looking for people that promote and set the example for what it means to be a team player, and communicate with everyone in a way that promotes trust and respect across the board. You will have an opportunity to make a huge impact right away, and help create an inspiring and engaging culture for the company. If these values coincide with what you’re seeking, then we would love to hear from you.
  
Equal Opportunity Employer Clause:
 
We value a diverse workplace. Nexkey is an Equal Opportunity Employer. Your age, race, gender, sexual orientation, religion, disability, or any other applicable legally-protected characteristics make no difference to us. If you are smart, good at what you do, and want to work hard to build innovative software and products that will revolutionize the digital identity and access control industry then come as you are!
 
Unsolicited Resumes:  
 
Nexkey will not pay a fee to any employment, staffing agency or third party for the referral of candidates for this, or any, open position unless the agency or third party has signed a formal agreement by an authorized member of the Human Resources department, or the CEO.  Unsolicited resumes from said agencies or third parties of any kind will become the property of Nexkey and will be considered gratuitous, no-fee referrals.


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