Executive Assistant

Our company is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will work directly with the CEO and will be responsible for performing a number of administrative and personal duties for her. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced startup environment.

The role will include the following responsibilities:
  • Personal assistance with CEO's "life tasks" including maintaining her social and personal calendar, ordering/pickup of meals, making reservations, wardrobe planning, and other miscellaneous tasks to free her up to focus on running the company. 
  • Coordination of executive communications, including taking calls, responding to emails and interfacing with clients and investors
  • Preparation of internal and external documents for team members, clients, and industry partners
  • Scheduling meetings and appointments and manage travel itineraries for team members
  • Maintenance of an organized filing system of paper and electronic documents
  • Invoicing clients and management of accounts payable/receivable. 
  • Management the office including taking care of our growing plant collection and ordering of supplies etc. 

The ideal candidate will have most of the following qualifications:
  • 2+ years of experience as an Executive/Personal Assistant
  • Advanced computer skills with an ability to become familiar with firm-specific programs and software
  • Proficiency in collaboration and delegation of duties
  • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
  • Exceptional interpersonal skills
  • Friendly and professional demeanor
  • Proficiency with Quickbooks

Confidentiality and professionalism are requirements for this job. 

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