Office Manager


Office Manager
473A Haight Street, San Francisco, CA, United States

Love Haight Computers is your one stop boutique shop for all of your tech and computer needs. Specializing in Apple products and repair, refurbished Apple products as well as refurbished PC laptops, accessories, and peripherals, LHC strives to lead SF and the Lower Haight community in quality tech support while maintaining strong community engagement ties. As technical creative professionals, we understand the needs of musicians, film editors, graphic designers, photographers, other artists and general users. We help you fill your needs affordably and with timely, neighborhood service. LHC looks to make a transformative impact on the Lower Haight community as we move forward with exciting new plans in 2017 and beyond!!!  

Job Description

We are looking for an Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain an inclusive work environment, ensuring high levels of organizational effectiveness, communication and safety.

Office manager responsibilities include scheduling meetings and appointments, making office supplies arrangements, ensuring employees know their daily workflows/processes, greeting visitors as a backup to the receptionist and providing general administrative support to our employees. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. The Office Manager will report to the Love Haight Computers owner and to the Consultant.


Responsibilities

·       Serve as the point person for office manager duties including:

·       Office Maintenance

·       Mailing, supplies, bill payment and follow up

·       Store Errands

·       On-line Shopping and Shopping on Behalf of the Business

·       Schedule meetings and appointments

·       Organize the office layout/aesthetics and order stationery and equipment

·       Maintain the office condition and arrange necessary repairs

·       Partner with consultant and business owner to update and maintain office policies as necessary

·       Organize office operations and procedures

·       Coordinate with repair/refurbishing department on all office and customer transactions

·       Ensure that all client/customer items are invoiced and paid on time

·       Manage office G&A budget, ensure accurate and timely reporting

·       Provide general support to visitors

·       Assist and sometimes taking a lead role in the onboarding process for new hires

·       Address employees queries regarding office management issues (e.g. stationery, Hardware, time off and travel arrangements)

·       Liaise with facility management vendors, including weekly cleaning,  catering and any security services

·       Plan in-house or off-site activities, like parties, celebrations and conferences as needed


Requirements

·       Proven experience as an Office manager, Front office manager or Administrative assistant

·       Knowledge of office administrator responsibilities, systems and procedures

·       Proficiency in MS Office (MS Excel and MS Outlook, in particular)

·       Hands on experience with office machines (e.g. fax machines and printers)

·       Familiarity with email scheduling tools

·       Excellent time management skills and ability to multi-task and prioritize work

·       Attention to detail and problem solving skills

·       Excellent written and verbal communication skills

·       Strong organizational and planning skills in a fast-paced environment

·       A creative mind with an ability to suggest improvements

·       Bachelors Degree or higher certification



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