Scope of Responsibilities:
The purpose of the youth ministry contract is to provide religious education and youth ministry to Catholic middle school and high school students at Joint Base San Antonio – Lackland Air Force Base. The Catholic Youth Ministry Coordinator (CYMC) works under the direction of the Catholic Chaplain or designee and shall be responsible for the overall management and logistics of all Catholic Religious Education, sacramental preparation and youth ministry for middle school and high school age youth. The CYMC shall conform to all Catholic Church teachings, Archdiocese of Military Service (AMS) Policies, the Liturgical renewal of the Second Vatican Council and subsequent norms, practices approved by the American National Conference of Catholic Bishops as given Directives on Music on Liturgy and in the National Catechetical Directory, Sharing the Light of Faith, and Air Force Chaplain Corps policies and guidance.
Education and Experience:
- Catholic Youth Ministry/Religious Education (RE) with a minimum of one (1) year of experience in youth ministry.
- A baccalaureate degree in Theology or Pastoral Studies is highly desired but not required.
- A Catholic in good standing with a familiarity of Catholic RE requirements, rites and practices, as articulated in the statements of the Unites States Catholic Council of Bishops and the Archdiocese of Military Services (AMS).
- The CYMC shall provide programs in youth ministry and sacramental preparation of high school and middle school youth. The Coordinator shall articulate and promote programs and activities and maintain records of supplies, materials and attendance (to include youth and volunteers).
- The contractor shall provide adequate oversight to ensure compliance with contract requirements. The contractor shall make certain that nothing derogatory is said or done to another faith or religion. The Catholic Chaplain is responsible for oversight of the Catholic youth ministry program. The Deputy Joint Base Chaplain or designated chaplain reserves the right to approve/disapprove the schedule and activities for youth ministries.
- The contractor shall have the ability to solicit and work harmoniously with volunteer members, adults as well as youth/children and other chapel personnel. Contractor shall maintain high moral and ethical standards consistent with the religious nature of the chapel youth ministry program, and assure personal and programmatic compliance of the Catholic Church’s Charter for the Protection of Children.
- Ability to administer both the documentation of services performed and the timely rendering of payment for subcontractor services (if used) is required.
- Conduct meetings for youth (grades 9-12). These meetings shall integrate mental, physical, social, and spiritual development from a Catholic Christian perspective. Meetings shall normally be at least one (1) hour in duration and accommodate groups of ten (10) or more.
- Conduct special events or activities to promote group growth, nurture personal growth or Catholic Christian discipleship for youth. Goals are to include team building, community responsibility and faith sharing. Special events may consist of any task, which supports the above goal to include; community service projects, lock-ins, day trips, etc.
- Shall work with the Catholic Chaplain, the installation Director of Religious Education (DRE) and the Confirmation Religious Education Team to oversee a Confirmation retreat for those preparing for the Sacrament of Confirmation. A retreat proposal to include, location(s), dates, times, budget, sponsor and volunteer requirements and method of evaluation effectiveness shall be provided to the Catholic chaplain no less than 90 days prior to the retreat.
- May be asked by the Chaplain overseeing the program to host a retreat giving youth the opportunity to gather for fun, fellowship and faith sharing. A retreat proposal to include objectives, location(s), dates, times, budget, sponsor requirements, method of evaluation effectiveness, shall be provided to the designated chaplain no less than ninety (90) days prior to the event.
- The CYMC shall identify all programs and services as being installation programs and services. When appropriate, the CYMC shall collaborate with the Protestant Youth Ministry Coordinator on ecumenical youth ministry programming. The CYMC and designated activities accept high school and middle school youth participants from throughout the installation regardless of denominational faith, or involvement of the youth in the overall program.
- Develop and facilitate youth camp(s) using Life Teen High School and EDGE curriculum.
- Program shall be Catholic Christian. No faith, ethnicity, gender, race, or denomination shall be denigrated in any way. The Coordinator is prohibited from proselytizing a particular creed or belief as preferable or superior to another. The Contractor shall not conduct formal counseling, administer sacraments (communion, baptisms, etc.) or perform other Chaplain responsibilities.
- Services rendered shall be provided in an approved military chapel or other government facilities or in approved homes on the installation, with the exception of special events, retreats and camps.
- Limited non appropriated funds may be available through the JBSA Chapel Tithes and Offerings Fund (CTOF) in support of youth participating in specific activities. The Joint Base Deputy Chaplain in accordance with the CTOF Operating Instruction shall make such funds available.
- The Contracting Officer Representative (COR) shall coordinate with the Contracting Officer the approval to utilize subcontracted coordinators prior to their use. Contractor shall provide at least 72 hour notice in advance of the scheduled activity. Subcontractors shall be required to meet the same requirements as the primary CYMC.
- Other Ministry Activities: Contractor may be asked to coordinate a service project by the chaplain overseeing the program. A program proposal to include objectives, location(s), dates, times, budget, sponsor requirements, method of evaluation effectiveness, shall be provided to the designated chaplain no less than ninety (90) days prior to the event.
- Contractor shall meet with the designated Chapel NCOIC to ensure understanding and control of Chapel facilities, Standard Operating Procedures (SOP’s), Operating Instructions (OI’s) and applicable policies on an annual basis.
- Contractor shall provide a weekly report to the Catholic Chaplain, Deputy Joint Base Chaplain or designated chaplain detailing attendance, contact work, volunteer involvement and activities, as required.
- Contractor shall provide advertising and promotional bulletin announcements, articles, flyers and materials to the Joint Base Deputy Chaplain’s office for approval and distribution in chapel congregations, for inclusion in chapel bulletins, published in the base newspaper and posted on bulletin boards.
- Conduct Parent Meetings in order to advise parents about the youth ministry programs, its goals and needs. Encourage parents to be active participants in the youth ministry program. Educate parents in the phases that their youth may be going through and things to watch for in their spiritual development.
- Interface with Chapel and Parish Councils and/or leadership at the regular Catholic Parish Advisory Council meetings in order to report trends, attendance, needs for the program, and to coordinate congregation support for youth ministries.
- Provide an annual review of the program in May by providing a summary of activity, trends and progress from the preceding year. Include information and suggestions regarding future program direction.
- Provide written after-action reports (AAR) on all special events and retreats to include suggested changes of direction, trends, and problem areas within one week of completion of the event to the designated chaplain.
- Provide input for youth ministry in the chapel ministry plan, to include program(s) needs and projected costs.
- Provide the Catholic Chaplain, Deputy Joint Base Chaplain or designated chaplain with refined and updated financial projections on a quarterly basis.
- Provide ordering information in the authorized format for supplies and resources to support youth activities.
Volunteers and Support Committee:
- Recruit volunteers from the chapel services to assist in the conduct of the program. A volunteer roster to include name, address, phone number, military affiliation and role must be maintained and up to date. It is the contractor’s responsibility to ensure that the moral character of volunteers recruited to assist in youth activities shall be commensurate with their responsibilities to provide values based leadership consistent with religious teaching within the chapel programs. Selection of volunteers shall be in accordance with applicable installation regulations. Contractor must protect personal information of volunteers.
- Conduct training sessions to teach and train volunteers in all aspects of youth ministry. Help volunteers become comfortable in youth ministry, teaching them the skills and confidence to be effective volunteers.
- Mentor volunteers on the varied aspects of youth ministry throughout the year. A volunteer utilization file to include roles, training and hours volunteered shall be maintained.
- The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity or required by AF publication.
- Annual training shall be provided to the contractor to complete every year.
- Child care criminal history background checks IAW DoDI 1402.5
- Family Advocacy Program IAW AFI 40-301
- Sexual assault prevention and response policy IAW AFI 36-6001