Administrative Office Support Manager

DESCRIPTION OF WORK

Contract work is to provide administrative, finance & procurement, and professional development assistance in downtown Washington DC. The objective for this support is to provide leadership and program managers the administrative, finance & procurement, and professional development assistance necessary to effectively and efficiently execute office functions. Position requires an active Government security clearance.

DESCRIPTION OF EDUCATION AND EXPERIENCE REQUIRED

The candidate shall have...

  • Bachelor’s degree in business or related field 
  • Government security clearance
  • At least ten (10) years of experience providing executive support; writing and editing; meeting and conference planning; creating & delivering presentations and briefings
  • Proficiency in Microsoft Word, Excel, and PowerPoint

DESCRIPTION OF TASKS

The candidate shall...

  • Supervise three administrative specialists, and quality control their work 
  • Perform or delegate administrative functions to the administrative specialists (e.g., assist with executive travel, calendar, calls, and email) 
  • Support the finance and professional development personnel  
  • Support executive management in section meetings, communicate with external partners to schedule meetings & events, and provide support for conference planning
  • Support special projects, create and give presentations, and draft and review correspondence and official communications for quality, grammar, and format
  • Assist with routing the section’s leads within the automated management system and track compliance with lead due dates
  • Support complex administrative efforts (e.g., policy review and routing, budget review and routing)
  • Attend management meetings to gather requirements for projects
  • Draft basic schedules for management review

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