Studio Manager / HR Coordinator

Imprint Projects is a post-advertising creative agency.
 
Our mission is to replace advertising with cultural production and dialogue. We elevate the world’s most influential brands with cultural content, experiences, and community programming. Clients include global brands like Levi’s, Sonos, Everlane, and Google.
 
Community and culture is what we do, so a passion for music, art, design, fashion, technology, and social activism is important. With offices in Los Angeles and San Francisco, our days are fast-paced and exciting, but the vibe is comfortable and collaborative. We take care of our people with great benefits and endless opportunities for growth. Leadership prioritizes simplicity, transparency, and humanity.

We are seeking a Studio Manager/HR Coordinator to be responsible for the day-to-day office management and HR support of our SF office. The ideal candidate will be a positive, energetic, team player who is flexible, tech-savvy, and can juggle multiple priorities at a time. They will work closely with all members of the team and will be a champion of a positive office environment. 

Responsibilities:

General Office Administration 
  • Welcome guests, answer phones, and respond to general company emails
  • Sets the general mood and energy for the office - positive, uplifting, solution-oriented
  • Maintain a clean and functional office environment
  • Ensure office supplies, kitchen items, cleaning supplies, and snacks are well-stocked and orderly
  • Set up meeting rooms for meetings/interviews/client presentations
  • Responds quickly to unexpected maintenance or other office incidents

Human Resources Support
  • Post open roles on company website using Google Hire
  • Review, comment, and filter job applicants to support of hiring managers
  • Facilitate interview scheduling between hiring managers and candidates
  • Draft offer/engagement letters for full time, freelancers, vendors and interns
  • Onboard and train new employees, freelancers and interns on systems, procedures, and general office tasks
  • Coordinate weekly Imprint learning lunch discussions
  • Coordinate team outings, birthdays, work anniversaries, project close-out celebrations, and other celebrations

Hardware & IT Maintenance: 
  • Oversee and manage installation, inventory, upkeep of office equipment and hardware (computers, A/V, conference call set-ups)
  • Oversee and manage the setup and operation of office software systems (file-sharing, task tracking, contact management, etc.)
  • Identifies and recommends solutions for  out-of-date or difficult to use hardware/software
  • Maintain up-to-date, easy-to-follow user documentation for office hardware and software

Systems and Workflow:
  • Ongoing fine tuning of workflow/processes (e.g. documentation, how-to’s, demos) 
  • Update company databases as needed

Meeting Facilitation:
  • Coordinate and lead weekly office meetings
  • Participate in weekly meetings with Managing Director
  • Assist Managing Director in coordinating meetings, as needed

Financial Performance:
  • Manage Office Budgets and Track Expenses
  • Manage office expense, event, and maintenance budgets including internal events, renovations
  • Code company credit card and petty cash transactions bi-monthly (Expensify)

Client Work
  • Support client projects as directed by MD

People:
  • Maintain weekly office meetings with Managing Director
  • Assist in training and onboarding of new employees

Reporting: 
  • Reports to Chief Operating Officer
  • Support Managing Director 


Qualifications:
  • 4+ years in an operations, human resources or administration role
  • Hyper organized (ability to multitask)
  • Great communicator (written and verbal)
  • Understands workflow across company and teams
  • Positive, outgoing energy - constructively bring order!
  • Proficient in all Google Apps, Microsoft Office, Slack, Asana, Expensify, comfortable using Adobe InDesign

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