Executive Assistant to the CEO (Maternity cover)

We're a Cambridge-based team working on building the best Salesforce release management solution on the market, and we're looking for an Executive Assistant to support the CEO and wider management team. This role is for a minimum of 12 months, to cover the existing post holder's maternity leave.  

You'll join a rapidly-growing company where you can really make an impact. You'll have the opportunity to work with the CEO and management team on growing the company and developing Gearset’s reputation to the full. As a member of a small software company you’ll need to pick up a tremendous number of things which fall between different roles to keep the CEO and management team efficient and effective. 

What we're looking for:

  • 2.1 or 1st degree
  • Excellent written and verbal communication skills
  • Superb organisation, time and complex diary management skills
  • Flexibility and willingness to adapt to fit the needs of the role, be prepared to context switch
  • A team player to help shape our rapidly-growing company

Your responsibilities might include:

  • Provide administrative support to the CEO and other members of the management team, including diary management, call scheduling and email triaging
  • Prioritise work to ensure projects are addressed in a timely and effective manner
  • Take Board meeting minutes and maintain relevant records
  • Employee onboarding, payroll and insurances
  • Support recruitment processes by identifying interviewers and scheduling 
  • Plan and run team days out and meals

Nice to haves:

  • Existing experience supporting Director level and above
  • Experience working for a startup

  • You'll work 40 hours per week, Monday to Friday, in our Cambridge office
  • Competitive salary 
  • Bupa health care
  • Flexible working hours

A few words from Lissie, Gearset's current Executive Assistant extraordinaire
When people ask me what I do, I have often found myself saying the phrase "oh I’m just an assistant". It's something of a force of habit and sort of goes hand in hand with the inevitable follow up question, what do you to day-to-day, to which I reply "I try to be helpful". After-all, being an EA is ultimately about finding the ways in which no-one expected a job could be made easier, and doing it. But this really doesn’t do justice to the ways in which an EA can completely revolutionise the way a CEO, Director, the management team, or even an entire company works. I’ve never experienced or been part of a better illustration of just what an EA can achieve and contribute towards a business than since joining Gearset. 

I joined in May 2018, as employee number 17 and just 10 months later we are about to welcome employee number 37, there is definitely nothing slow about Gearset. In those 10 months I’ve extended existing EA skills and mastered new ones, from the expected, diary management and drafting correspondence, to the more unusual, such as, employee on-boarding and office outfitting. Much of my role centred on taking administrative tasks off the burdened CEO and management team so that they could concentrate on Gearset’s next steps and growing the business. The work I did soon evolved to encompass event logistics and travel, taking me all the way to San Francisco so I could experience first hand the half tech-conference, half rock-festival that is Dreamforce.

Hot on the heels of being asked what I do, I am often asked what does Gearset do? A release management tool for Salesforce probably seems fairly niche but it makes a huge difference to the day-to-day work of thousands of Salesforce Developers and Admins all over the world. One of the great things about Gearset is that all of our customer feedback is shared across the company and you can access all the training on how the app works and what new features are being worked on any time you want. There are so many opportunities to learn.  

I also find myself being part of introducing new systems to scale with the company as it grows. Working with other members of the team to produce company policy documents and draft training materials to support the induction of those. Being an EA can sometimes mean you are off to one side, directly reporting to your CEO or Director and not getting to be part of the bigger picture. That is not the case at Gearset. We work collaboratively, sharing ideas in Slack channels and getting constructive feedback on the work we are doing. 

I’ve found myself doing such a wide range of tasks, from ordering a new starters computer equipment to running a full company day out to London to see a musical, that no two days ever seem the same (as cliche as that may sound). It has meant context switching and being pretty flexible about what you’re going to tackle next but it definitely means there is never a dull moment. 

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