Senior Event Coordinator

Event Execution 
  • Work directly with Senior Event Manager and Campus Event Manager to schedule events and conference room bookings.
  • Receive hand-off of all event logistic information and needs and oversee onsite execution of events on campus.
  • Coordinate event logistics during event, such as room set-up and breakdown including all needs for seating, staging, A/V, Food/Beverage, etc.
  • Coordinate Event Coordinator (EC) staff during event execution by being on-site team lead.
  • Assist with the production of internal events that benefit the Galvanize community members, students, and partners
  • Coordinate logistics as it pertains to events in support of Galvanize EDU, such as capstone presentations, learn to code sessions, information sessions, etc. 
  • Direct ECs by proactively providing post event feedback and improvement areas to Campus Event Manager and Senior Event Manager. 
  • Other duties as assigned.

Onsite POC 
  • Be the main point of contact for the event organizer, welcoming them at arrival and checking in consistently on their needs.
  • Responsible for successful receiving of event rentals and deliveries. 
  • Communicate consistently with ECs pre-event with check-ins, during-event, and post-event with cleanup and check-out.
  • Manage relationships with appropriate event vendors (cleaning, furniture moving, A/V, F&B, etc.).
  • When needed, confidently speak to the overarching mission of Galvanize, our core offerings, and direct guests to the appropriate Galvanizer to learn more about our programs.
  • Other duties as assigned. 
Guest Experience 
  • Oversee guest check-in process, ensuring ECs efficiently and warmly welcome guests and check them in on the ipad system.
  • When needed, confidently speak to the overarching mission of Galvanize, our core offerings, and direct guests to the appropriate Galvanize staffer to learn more about our programs.
  • Communicate any recurring issues with event execution and guest experience to Campus or Senior Event Manager.
  • Other duties as assigned. 

  • Schedule new and recurring events in event management software
  • Maintain guest count records. 
  • Assist with marketing material creation as it pertains to on-campus events including internal community member functions, internal community and education curated events, and external lead-driving events.
  • Assist in various projects including, but not limited to, event asset tracking and lead response.
  • Other duties as assigned.

Role Requirements
  • 0-1 year sales experience.
  • Passionate about building relationships and community.
  • Detail oriented.
  • Interested in event venue logistics.
  • Creative problem solver.
  • Feels comfortable working on a team and giving feedback/direction.

Galvanize provides equal employment opportunities (EEO) to all employees and applicants for employment. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. 

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