Development Assistant

 JOB ANNOUNCEMENT 

 DEVELOPMENT ASSISTANT 

Tucson office 

www.firrp.org 

THE ORGANIZATION 

The Florence Immigrant & Refugee Rights Project (FIRRP) provides free legal and social services to detained immigrants in Arizona. Immigrants facing deportation do not have the right to a public defender. Without representation, many will lose their case and be sent back to the conditions they are fleeing. For some, this is a death sentence. We strive to address this injustice by increasing representation and pro bono placement for individuals and creating pro empowerment initiatives to assist individuals representing themselves in court. We are nationally known for our legal service delivery systems and materials. Our vision is to ensure that all immigrants facing removal have access to counsel, understand their rights under the law, and are treated fairly and humanely.  
 
DEVELOPMENT ASSISTANT POSITION 

We are seeking a self-motivated, bright, detail-oriented Development Assistant to be a key player in the Development Team. The Development Assistant works closely with the Development Manager to support the retention of individual donors by managing database records, preparing meaningful acknowledgements, and making thank you calls. The Development Assistant works in partnership with the entire Development Team, Executive Director, and Staff. 

 The Florence Project has three offices: Phoenix, Tucson, and Florence, AZ. This position is based at the Tucson Office, with some travel to other Project offices. Travel is estimated at three days per month. The position reports directly to the Development Manager. 

 RESPONSIBILITIES 

  • Records donor contact information and gift transactions in the database with precise data entry. Updates donor records, as needed. 
  • Ensures integrity of the data related to how donor and gift information is kept.
  • Coordinates with the Finance Department to reconcile financial and fundraising numbers.
  • Prepares accurate donor thank you letters in a timely fashion, ranging from 20-200 letters per week, and ensures the correct signature is on each letter, with personal notes from the Executive Director, Director, and development associate.
  • Write meaningful donor-centered thank you letters, changing the content quarterly. 
  • Prepares and mails Donor Welcome Packets for new donors, ranging from 20-200 per week. 
  • Ensures donors receive a personal thank you call by making calls, as well as coordinating weekly call lists for the Development Team, Executive Director and occasionally, the Board of Directors and Staff.
  • Responds to donor inquiries. Participates as a collaborative member of the team, helping plan and execute fund development strategy and activities throughout the year.
  • Generates accurate and timely database reports for mailings, e-blasts, data mining, donor cultivation and solicitation. 
  • Maintains fundraising materials and supplies for the department and programmatic staff. 
  • Ensures centralization, organization and accessibility of digital files and meeting minutes.
  • Assists in the coordination of donor events, outreach events, and thank-a-thon’s, as needed. 
  • Identifies unique opportunities to interact with our donors. Identifies unique gifts and shares those with the team or the appropriate parties. 

 QUALIFICATIONS 

We are seeking applicants who have a commitment to immigrants’ rights, social justice, and human rights, and who are hard-working team players who enjoy working in a collaborative, fast-paced and high-volume nonprofit setting. The applicant must have: 

  • Strong command of written communication. 
  • Excellent interpersonal skills and ability to connect with people from all backgrounds and perspectives. 
  • Ability to work within a large team and facilitate communications across staff.
  • Ability to prioritize work, meet deadlines, and produce quality results on time with impeccable attention to detail.
  • Experience with administering—or willingness to learn—a variety of platforms: Raiser’s Edge NXT, GSuite, Microsoft Products, Legal Server, Adobe products, miscellaneous databases, and copying/scanning/faxing/printing technologies, etc.
  • Ability to manage up. Seeking an applicant who is able to speak up in a kind and respectful manner when they notice errors, problematic deadlines, or areas for improvement from directors assisting on projects, budgets, or grant applications. 
  • Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks.
  • Travel is required for this position - Must have reliable transportation. 
  • Experience with event planning, marketing, social media, graphic design is a plus.
  • Fluency or advanced proficiency in Spanish is a plus.
  • Bachelor’s Degree Preferred, not required.

 EMPLOYEE BENEFITS 

You will be eligible to participate in Organization-sponsored benefits, including health benefits, holidays and other benefits that the Organization may offer to similarly situated employees from time to time.  Your eligibility to receive such benefits will be subject in each case to the generally applicable terms and conditions for the benefits in question and to the determinations of any person or committee administering such benefits.  The Organization may from time to time, in its sole discretion, amend or terminate the benefits available to you and the Organization’s other employees.  You will be covered by worker’s compensation insurance, state disability insurance, and other government benefit programs as required by state law. In addition, your compensation package includes the following (these details are for information purposes and are subject to any policy or plan changes) options:  
 
  • Paid Time Off earned on a biweekly accrual basis- Twenty-five (25) Days of Vacation Time, annually
  • Five (5) Days of Medical/Sick Time, annually
  • One (1) Day of Personal Time, monthly
  • Eight (8) Week Paid Sabbatical, after three years of employment
  • Organization-paid federal holidays, all observed
  • Medical plans including health, dental, vision coverage, subject to plan terms
  • Retirement plan and flexible spending accounts, subject to plan terms
  • Short Term Disability
  • Eligibility for group benefits such as voluntary life insurance, subject to applicable waiting periods.
  • Eligible for Parental Leave which includes Six (6) weeks up to Twelve (12) weeks total, with the option to combine vacation, sick, personal day(s), and short-term disability.

APPLICATION PROCESS 

This is an immediate opening.  To apply, please complete the application below and upload a cover letter detailing your interest in the position, and resume with three professional references.  Applications will be considered on a rolling basis, so applicants are encouraged to apply as soon as possible. Only applicants selected for an interview will be contacted. The Florence Project values diversity in the workplace and strongly encourages applications from people of color, LGBTQ individuals, individuals with disabilities, and members of underrepresented communities.  

This job announcement is for informational purposes only, and is subject to change and modification without notice. This job announcement includes a non-exhaustive list of responsibilities, qualifications and requirements of the position, but does not include all the essential job functions of the position. 

 

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