Enzyme Health is enabling the future of healthcare by revolutionizing the way healthcare providers work.
We’re making the gig economy work for our nation’s healthcare, bringing top clinicians, and innovative digital health companies together. Supporting clinicians and companies alike, we’re enabling the digital health industry to provide better patient outcomes than traditional in-person care.
We are looking for a dynamic Executive Assistant / Office Manager to oversee all administrative operations. This role requires an expert level of professionalism, prioritization skills, and the ability to shift gears with a high level of detail.
Enzyme Health is a venture-backed company building an amazing team in Austin, TX!
Executive Assistant Responsibilities:
- Work closely with the CEO & Executive team in reviewing/prioritizing and following up on emails, calls, other communications, and pending matters
- Coordinate with Board members, CEO, attorneys, investors, on critical and confidential matters
- Preparing, disclosing, and handling confidential and sensitive information
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, proofreading, and transmitting text, data, and graphics
- Be available to respond to issues/ requests during off hours and weekends
- Prepare presentations for the company and other meetings
- Organize and prioritize daily schedules; arrange appointments, meetings and events, schedule/ manage complex itineraries for business travel, and maintain their calendars
- Attend executive team meetings as requested
- Prepare Executives in advance of meetings as needed
- Manage and prepare Board meeting materials and correspondence
- Coordinate all requested aspects of business and personal travel, documentation and flight monitoring, transportation, hotel and restaurant reservations.
- Maintain list of travel preferences (airlines, flight class, hotels, rental cars, etc.) to use when making arrangements.
Office Manager Responsibilities:
- Coordinate and organize company-related meetings, team dinners, and other events
- Coordinate and plan office move in & out
- Equipment ordering & tracking, office supplies ordering
- Other tasks as needed
The Ideal Profile:
- 2-5+ Years of experience supporting executives
- Strong communication skills both verbally and written
- Bachelor's degree is strongly preferred
- Experience working within a fast-paced, growing company that required quick thinking, process creation, and the ability to think outside of the box to complete duties is a huge plus
- Ability to prioritize, organize, and complete tasks effectively
- Solutions focused
- Proven ability to handle confidential information