Position: Project Coordinator
Terms: Regular, Full-Time
Location: Los Angeles, CA
Benefits: Eligible for all company benefits
Interviews: Interviews scheduled as applications processed
COMPANY DESCRIPTION
The Energy Coalition (TEC) is a California-based 501(c)3 nonprofit with over forty years’ experience in partnering with communities, public agencies, private companies, educators and policymakers to design and implement sustainability strategies. As a social change organization, TEC’s mission is to empower communities to leap into the future of clean energy.
We envision a future in which communities are energy-producing networks and clean energy is affordable and accessible for everyone. Working through our four core service areas - Program Design & Project Implementation, Marketing & Outreach, Education & Workforce Development, and Policy & Master Planning - we collectively achieve valuable environmental savings that benefit everyone.
TEC’s team consists of passionate self-starters who are motivated by their commitment to creating a sustainable future. We nurture the professional growth of our employees by offering opportunities for staff to apply and develop their skills, encouraging staff to learn from one another, and through in-house training and professional development funds to build expertise. TEC strives to create a great working environment that is open, flexible and collegial. While TEC’s team works hard to tackle challenging and meaningful work we also take time to celebrate our successes. If you are looking to join a high-performance organization focused on achieving a sustainable future, apply today!
POSITION DESCRIPTION
TEC is seeking a full-time Project Coordinator (PC) to provide administrative, planning, coordination, technical and implementation support to other team members to contribute to the successful implementation of TEC's energy programs, as assigned.
The primary program the PC will support is The Southern California Regional Energy Network (public agency program). This program engages the collective action of public agencies to save energy and money while protecting their community’s valuable resources. The goal of this program is to provide guidance to public agencies as they plan, finance, and implement energy efficiency projects. The PC will support the efforts to engage and enroll public agencies into the program. A successful candidate will have the ability to track project details and documents, coordinate meetings with our partners, have a passion for energy efficiency/ green building, and be able to effectively support multiple team members. While the current project need is to support the public agency program, TEC is interested in candidates that can leverage their skills across other TEC projects and initiatives.
Learn more about the public agency program, visit: https://socalren.com/agencies
JOB RESPONSIBILITIES
Responsibilities may include, but are not limited to:
- Support Project Managers with energy efficiency projects from identification to completion for public agencies, as assigned
- Assist in the completion of utility incentive applications
- Review project approval documents
- Support the finalization of installation reports and identify discrepancies and problems
- Coordinate with energy consulting engineers under the direction of Project Managers
- Analyze data (i.e. utility bills), compute energy efficiency calculations using standard templates and methods;
- Attend project meetings and site visits
- Assist team in answering technical questions from public agencies. Tasks may also include coordination with external engineering firms to obtain the appropriate response
- Support set up, execution and follow-up of training sessions to help public agencies use energy planning tools
- Support Project Manager reviews of subcontractor invoices
- Coordinate and implement project initiatives, events, and client and team meetings, as assigned. Tasks may include scheduling, preparing agendas and note-taking
- Assist in tracking, reporting and analysis of metrics on the attainment of contracted goals, deliverables and objectives by using tracking templates and customer relationship management (CRM) databases
- Produce regularly scheduled updates and reports on the progress of assigned projects
- Coordinate with program vendors and subcontractors as directed for program activities
- Review project documents for accuracy
- Organize and maintain program documents (both soft and hard copy)
- Develop and distribute program communications
- Compile report narratives and gather supporting materials
- Develop a solid comprehension of program components and initiatives
- Maintain positive relationships with stakeholders, such as public agencies, community organizations, strategic partners and subcontractors/vendors
- Conduct research as instructed and present findings to internal staff
- Serve as a company-wide resource for TEC
QUALIFICATIONS
- Bachelor’s degree in relevant field
- 1-3 years of relevant work experience desired
- Able to navigate and learn spreadsheet program functionality with strong MS Excel skills and familiarity with advanced functions such as lookup tables and conditional formatting
- Strong attention to detail and organization skills
- Engineering background, industry expertise, or energy efficiency consulting experience desired;
- Prior green building and/or LEED knowledge desired
- Ability to quickly learn and understand the fundamentals of building systems, building energy performance, energy efficiency concepts, energy project financing terminology, best practices, and assessment/measurement
- Experience with utility rebate program, applications, and processes desired
- Possess strong analytical skills demonstrated by the ability to capture and analyze data in a spreadsheet format
- Good project management skills - Ability to prioritize and handle multiple tasks to support various team members; Ability to complete assignments in a thorough, accurate and timely manner; Attention to detail and follow-through in tasks that meet contract deliverables
- Proficiency in writing reports and business correspondence
- Ability to perform required project tasks independently
- Embraces routine tasks, but flexible enough to adapt to change
- Excellent oral and written communications skills. Proficient in English (verbal and written)
- Experience with SalesForce platform and Google Apps preferred
- Valid driver’s license, insurance, access to a vehicle and willingness to travel throughout Southern California to attend meetings and events*
- This position may occasionally require work outside of regular business hours, including nights and weekends
- Have an active cell phone plan service.
COMPANY EXPECTATIONS
- Ability to work comfortably in a collaborative environment and make high contributions to the team and program in a fast-paced environment
- Proactive initiative and excellent problem-solving skills with the ability to identify and define the problem, develop solutions, exercise good judgment and make decisions
- An intrinsic sense of high moral code and ethical conduct, and the ability to use discretion with confidential information
- Passion for energy efficiency and environmental conservation
- Strong attention to detail that results in concise, consistent work products
- Familiarity with Microsoft Office including Excel, Word, and PowerPoint
- Professional appearance and demeanor
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to lift 25 lbs
- Must be able to sit for extended periods of time
- Must be able to stand for extended periods of time
- Must have finger dexterity for typing/using a keyboard
WORK ENVIRONMENT
This position requires work in normal office conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
COMPENSATION
Salary is based on qualifications and experience. TEC offers a competitive benefits package that includes medical, dental and vision insurance; 401(k) retirement plan with partial employer matching; 9/80 work schedule with paid holidays and paid time off.