Position Description:
The Payroll Specialist has primary responsibility for the collection and processing of timesheets, labor, payroll, vacation and the reconciliation of these items with the general ledger. They will need to work closely with the Operations team, and the employee workforce in providing consistent and responsible payroll processing.
Required Tasks:
The Payroll Specialist assists the Controller in the collection, processing, review, posting, reporting, and record keeping of all the company labor and payroll. The corporate semi-monthly payroll works off a very defined, pre-determined schedule, so working toward those deadlines is an essential part of the position. The specific duties and functions performed will include, but are not limited to the following:
- Coordinates and processes employment changes with HR. Confidentiality and discretion with information is essential.
- Input and maintenance of employee new hire and terminations in Costpoint, and verification of the same data with the corporate ADP payroll records.
- Assists with the maintenance, collection, and processing of employee timesheets in Deltek Time & Expense software.
- Update and input all employee allowances, tax adjustments and payroll deductions for the payroll transmission. Downloads and transmits the payroll file.
- Confirms the reconciled amounts on the payroll file, ADP payroll reports, and timesheets uploaded into Costpoint for posting are correct. Codes ADP payroll reports for input into Costpoint.
- Assists Operations and employees with making timesheet and labor adjustments properly.
- Creates and reviews the accrued leave or (PTO) on each payroll run and for the monthly financial reports and reconciliations.
- Coordinates with other Accounting staff regarding the proper project set-up affecting input employee labor.
- Assists as directed with annual financial audit, government audits, tax return preparation and any special projects as assigned.
- Coordinates with Finance Management and other staff members to resolve any problems and additional reporting requirements as necessary.
Required Experience and Skills:
- Bachelor’s Degree in Accounting or related field; relevant professional experience may be substituted
- Minimum of 5 years experience working with or managing a payroll process
- Strong analytical, organizational, and problem solving skills
- Previous experience in the use of Deltek CostPoint and Deltek Time & Expense
- Proficiency in Microsoft Office, especially Excel
- U.S. Government Contracting (USAID) experience is preferred
We thank all applicants for their interest. Only short-listed candidates will be contacted.
Development Transformations, LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, veteran status, gender identity, or national origin. Development Transformations, LLC prohibits discriminating against employees and job applicants who inquire about, discuss, or disclose the compensation of the employee or applicant or another employee or applicant.