Office Executive

The Office Executive (OE) is responsible for the Design Pickle HQ experience, supporting teammates with special projects, as well as in-house experiences both on and offsite.

The OE is proactive in keeping the office it top-notch shape, decluttered, and organized. They seamlessly coordinate any in-house experiences and vendors around the general working and team schedule.

The OE also supports the in-house teams (accounts, sales, marketing) with special projects and events.

The OE does not wait to be told or asked when it comes to Design Pickle HQ.

The on-site OE responsibilities include:

Daily

  • Open the office
  • Unlock, disarm, thermostats set
  • Point of contact for all DP HQ vendors
  • Invoice and budget management related to DP HQ spending & improvements
  • General upkeep and cleanliness of DP HQ
  • Trash/box/junk removal
  • Maintain the regular schedule of cleaning & maintenance schedules
  • Tours and hospitality for DP guests
  • Reset the kitchen & office
  • Stock general office & bathroom supplies
  • Support teams as needed with special projects

Weekly

  • Inspect office for maintenance issues, setup service for issues
  • Organize and empty refrigerator of old food
  • Stock coffee and sparkling water
  • Review next week's event and visitor calendar, review with appropriate teams
  • Organize and clean out unorganized spaces
  • Develop DP HQ Trainual & checklists
  • Knock off items on the Office Open Items Asana
  • Reset the gym

Monthly

  • Stock swag racks
  • Inventory & reorder & stock office supplies
  • Team in-office lunch hosted by DP
  • Deep clean gym (coordinated with cleaning company)

Quarterly

  • Host DP Client Meetup/Open House
  • Host seasonal events
  • A holiday party, birthday card, US team on-site visits
  • Spearhead DP HQ & US team virtual celebrations
  • Celebrate milestones, birthdays, births, other great things, in Slack/Workplace
  • Host DP Quarterly Town Hall (Zoom + in person)

Ongoing

  • Maintain events in Workplace
  • Point of contact for travel
  • Team is responsible for booking travel and submitting trip reimbursements unless it's international travel or travel over $1,000
  • Book hotels (Hilton Garden Inn, corporate rate)
  • Hospitality experiences when guest are in-town
  • Budget depending on event, guests
  • Support the in-house teams with projects and events



About Design Pickle

Design Pickle is the #1 flat-rate graphic design service in the world, bringing the Graphic Design Cloud to thousands of businesses world-wide. The Graphic Design Cloud is a central hub create, share, and store graphic design requests for any entrepreneur, team or enterprise business.




Compensation & Benefits

$32,000 to $40,000 DOE

Health Benefits
Paid Vacation
Unbeatable Employee Perks
World-Class Office

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