Assistant to Director

David Zwirner seeks a full-time Assistant to Director for immediate hire at its London gallery. The position reports into sales and artist liaison duties for one of the Directors in London, while working closely with the First Assistant to the Director. The team manage a number of artists and a significant client base. The ideal candidate has at least two years related experience. Superior communication skills, the ability to time manage and meet deadlines, and the ability to work with multiple teams is required. This position will involve contact with curators, artists, and clients, therefore discretion and poise are essential.

Primary responsibilities include:

Administration:
  • Daily management of to-do list and schedule: set daily priorities and goals;
  • Monitor incoming/outcoming emails and calls, assist in ensuring these are followed-up appropriately;
  • Print and prepare materials for meetings, and other occasions as needed;
  • Coordinate Director's travel and prepare travel itineraries; act as point person when Director is out of office;
  • Manage expenses by creating reports and compiling receipts.

Manage Secondary Inventory:
  • Confirm work details with consignor and oversee inbooking of work with inventory team;
  • Liaise with registrars to generate consignment paperwork, edit as needed, send agreement to consignor and ensure paperwork is countersigned; 
  • Coordinate collection/transport of work to gallery with registrars;
  • Schedule photography, relay provenance and exhibition history to research, co-ordinate with production department for re-framing when necessary;
  • Update price and activate (and share with sales team), ensure DZDB and Artbinder are up-to-date at all times;
  • Follow up with consignor for invoice upon sale, keep track of when payment is received and ensure payment goes out to consignor;
  • Manage any requests for secondary works to be included in fairs; ensure consignor approves and is kept up-to-date on consigned work in general.
 
Artist Management:
  • Speak to artists and/or studio managers on a regular basis regarding all aspects to do with artists’ works and needs. Ensure relationship between gallery and artist is always maintained to highest standard - meet requests in a timely manner, oversee communication and requests between artist/artist studio and other gallery departments;
  • Point of contact with DZG Marketing, Production, Registration and Research and Artist;
  • Manage incoming primary inventory for designated artists. Ensure DZG has all relevant info, works are inbooked accordingly, activated and priced, deadlines are met (as needed, for fairs/exhibitions/viewings etc), works are photographed/framed, research has relevant information to complete fact sheet, marketing has relevant information to advertise as needed;
  • Ensure all works are uploaded to ArtBinder and artist pages are kept up-to-date;
  • Review Auction Monitors;
  • Main contact for all Artist-related in house gallery exhibitions
    • Coordinate inbooking of new inventory;
    • Keep sales team updated of work status and manage interest spreadsheet when necessary;
    • Point of contact with DZG Marketing, Production, Registration and Research and Artist;
    • Assist in planning of opening dinner.
  • Monitor and oversee upcoming external exhibitions (group and solo):
    • Inform sales team where relevant; inform marketing of all shows for press and CV purposes; ensure DZG receives all materials relating to exhibition (i.e. photography, other exhibition related material, press);
    • Liaise with registrars to organise loan forms and transport of works to/from exhibition.
  • Assist with all special projects that involve designated artists.

Position hours are Tuesday to Saturday, 10 am to 6 pm. Candidate will occasionally need to work additional hours. Only qualified candidates will be contacted. No calls or walk-ins please.

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