Legal Assistant (Working Under Program in the U.S. Attorney's Office for the District of New Mexico)

The Office of the Second Judicial District Attorney improves the quality of life of the citizens of Bernalillo County by reducing crime through thoughtful enforcement of the law and the development of a criminal justice system.  The Office is an Equal Employment Opportunity Employer and is seeking applicants for a Legal Secretary position working under a Program in the U.S. Attorney's Office for the District of New Mexico with the Second Judicial District Attorney’s Office in Albuquerque, New Mexico.  This Legal Assistant position is designed to support the Criminal Division in the U.S. Attorney's Office for the District of New Mexico. 

Knowledge, Skills, Abilities, and Duties:  The Legal Assistant under this program shall perform the following duties and functions:

  •  Document Creation and Support - these services will be performed using personal computers (individual or on a network).  The required service includes: composing original letters not requiring legal interpretations, but which do require a good knowledge of legal procedures and specialized terminology, in the transmittal of pleadings, requests for extension of time in certain cases, advising of actions taken or developments in cases referred by other sponsored initiatives, notices to attorneys representing defendants, and other matters.  

  • Reviewing incoming materials, recognizing the need for the preparation of legal documents, such as motions, orders, answers, pleadings, and subpoenas; obtaining the requisite information from the files and from agencies, and preparing and submitting the finished pleadings to the attorney for approval.  Electronically filing pleadings as instructed.

  • Obtaining necessary information, preparing documents in conformance with or as adaptations of approved forms such as numerous types of indictments, motions, orders, judgments, petitions, notices, affidavits, summons, subpoenas, orders to show cause, and forfeiture pleadings.

  • Constructing variable aspects of recurring legal documents, in conformance with the rules governing their style and format.  This would apply to the preparation of responses to motions for dismissal and suppression which include accompanying statements of facts, complaints, petitions, stipulations, pre-trial orders, and affidavits in support of search warrants, arrest warrants, jury instructions, plea documents, briefs and similar legal documents.  The most difficult of these may be drafted by the attorneys.

  • Verifying citations and statutory references contained in legal documents against original sources such as legal texts, reports, Federal Reporter system, C.F.R., etc.; ensuring that they are correct and in complete conformance with source material.  

  • Other duties include: providing litigative and administrative assistance to attorneys in trial preparation; assembling exhibits, affidavits, and other legal documents; maintaining active files and records; assembling and organizing files and records for disposition or transfer to records depository; maintaining calendar of assigned active cases; tracking filing, hearing, and trials dates, and scheduling conference and interviews; arranging travel by preparing itinerary and securing transportation and hotel reservations.

Requirements: High school diploma or GED, plus two (2) years work experience in a related field.
 
Preferred Qualifications: Three (3) years work experience and/or education in a related field.
 
Working Conditions: Work is performed in an office environment. Some physical effort and travel may be required.

Salary is commensurate with experience. Resume and three professional references must be received at the Office of the Second Judicial District Attorney.  This advertisement will remain open until filled.  Applicants selected for an interview must notify the Office of the Second Judicial District Attorney of the need for a reasonable accommodation due to a Disability. 

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