As the Executive Assistant to charity: water's Founder & CEO, Scott Harrison, you'll manage a constantly changing schedule and oversee all incoming and outgoing requests. Reporting to the CEO, your primary job will be to maximize the efficiency and effectiveness of the CEO. You’ll be responsible for keeping a pristine calendar, maintaining a system for scheduling meetings, communicating with stakeholders, and ensuring the CEO is well prepared for every interaction.
- You'll be responsible for every aspect of the CEO's calendar and ensuring all information is up-to-date and represented accurately.
- You'll schedule all internal and external meetings for the CEO and make sure that he is prepared before each one.
- You'll develop and maintain systems and processes to help maximize the CEO's time.
- You'll coordinate all domestic and international travel for the CEO and at times for members of the Leadership Team and key supporters.
- You’ll liaise with our fundraising and marketing teams to ensure information is being shared transparently between the CEO’s office and their departments on a regular basis.
- You'll be responsible for representing the organization and the CEO at all times, acting with warmth, respect, and sophistication.
- You'll manage all speaking engagements for the CEO, including working with speaker agencies, vetting opportunities, liaising with internal and external stakeholders, preparing the CEO and managing on-site logistics.
- You'll efficiently execute administrative tasks like data management, expense reports, and shipping.
- You’ll support the COO on special projects as needed.
- 3+ years executive assistant experience for a CEO, Founder or C-Suite Executive.
- Acute attention to detail and proven track record of creating systems and processes for efficiency.
- Experience managing a busy calendar and 200+ emails a day.
- Efficiency working with Mac products, Google Apps and social networking sites, including Twitter, Facebook, Youtube, Vimeo, etc..
- Availability to travel and work fluctuating hours in line with the CEO’s schedule.
You’re so organized, it’s embarrassing.
You have remarkable attention to the smallest details, meticulous organizational skills. Your closet and kitchen drawers are a testament to this skill: when something doesn’t have a place, you make one for it and teach others to keep it that way. You can manage schedules, inquiries, call logs and desk drawers.
You’re remarkably people-oriented
You’re comfortable communicating with all types of people -- from bankers, to engineers, fashionistas, techies, and teens to executives -- and you’re a skilled conversationalist. You enjoy interacting with people over the phone. You’re warm, welcoming and more than willing to help. You get joy from surprising and delighting the people around you.
You're passionate about accuracy
You double and triple-check your work because you know that accuracy is crucial to operating successfully. You pay strong attention to detail and possess excellent grammar, spelling and proofreading skills.
You get things done.
You're a multitasking machine and love ticking boxes. You follow through on every task, no matter how big and take full responsibility for each project you are assigned. You live for hitting deadlines and understand the importance of keeping on schedule. You take initiative on projects from the start and know how to bring people together and get things done.
You're reliable and available.
If you say you're going to do something, you mean it. As the Executive Assistant to the CEO, you'll have to be reachable evenings and weekends on occasion.
You're a communication ace.
You keep everyone in the know so that the job gets done efficiently and effectively. You know when to ask for help, when to listen, and when to speak up. And you're known for your professional candor. You effectively communicate information, both in speech and in writing and you are a reliable editor.
You're a problem solver and a strategic thinker.
You're able to connect the dots. You find new and efficient ways to streamline and create processes to increase efficiency. You love to build processes to make things run more smoothly. You are analytical and can infer implications and consequences of approaches and thereby anticipate potential issues that need to be addressed before they occur.
You're trustworthy and professional.
You've proven you're equipped to handle and maintain confidential information. You're set on learning all the ins and outs of the org so that you can handle any donor or customer service question that comes your way.
You catch on quick.
You're comfortable working in a fast-paced environment and can handle multiple deadlines at once. You can work outside the standard workday as needed, in order to support these deadlines and the domestic and international travel of founder.
This opportunity is for those located in (or willing to relocate to) the NYC area only.