Project Administrator

Overview

Bronte Construction’s innovative approach and expert team come together to successfully implement quality construction projects, with an embedded environmental focus, that enhances communities for generations. We are proud to have received the Certificate of Recognition (COR™) from the Infrastructure Health & Safety Association (IHSA) and were ranked in the PROFIT 500 list in 2016,2017 and 2018 of Canada’s fastest-growing companies.

Our organization has a culture of ‘people first’ and we invest in our team members. Bronte Construction is composed of long-term team members who are passionate about doing their best work every day, on every site.

Currently, we are seeking motivated, accountable professionals to join our team in the role of Project Administrator. If you believe our values align, we want to hear from you!

Key Role Responsibilities:

  • Regularly reviews to ensure the information on all records is accurate and up to date
  • Works with various departments and communicates when documents have been filed and where
  • Tracks and reviews contracts, insurance and bonding documents, engineering drawings, inspection instructions, confidential agreements, material specifications and mixing instructions and ensure the filing of all documents is electronically filed in the appropriate project folders and communicated to the team.
  • Administers filing of project traffic control documents, permits, credit apps, and project closeout documents.
  • Assists with the development of new templates and new procedures
  • Assist project coordinators in developing and maintaining project documents such as minutes of meetings, drawings, specification approvals, and other related items.
  • Completes the requirements for client invoicing submissions.
  • Fill out credit applications and rental agreements.
  • Screen qualified subcontractors and specialized suppliers and ensure 3 quotes are received for each purchase
  • Review of contract items lists for materials and labours assigned by cost codes.
  • Manages the purchase order logs, creates purchase orders and forwards them to vendors/suppliers and resolves any purchase discrepancies
  • Coordinates with accounts payable to process and approve all invoices.
  • Maintains a healthy positive relationship with suppliers.
  • Manage inventory on completed jobs to be forwarded to newer jobs.
  • Assist with other tasks to help the company meet its goals.

Required educational background and experience:

  • Post-secondary education
  • 1-3 years in a construction environment or an equivalent combination of technical training and experience;
  • Demonstrate strong organizational, interpersonal, communication, problem-solving, and analytical skills as well as a keen willingness to work independently and on-site at project locations

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