Executive Administrative Assistant III
location: TX-Houston
Duration: 12 Months
Description:
The Executive Assistant is responsible for defined work or projects with moderate complexity. In this role you will follow an individual work plan and meets day-to-day short-term objectives and resolve issues through immediate action or short-term planning.
· Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters
· Establish and maintain strong communication links with other administrative personnel within and outside the function as necessary to facilitate meetings, announcements and updates.
· Proactively coordinate the executive calendars, which are comprised of a detailed meeting schedules and extensive travel
· Plan, schedule, arrange and coordinate business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts
-Plan and develop internal and external communications including newsletters, web blogs, web chats.
- Support external partner engagements with local universities and other agencies
· Direct business contacts to appropriate managers
· Process T&L expenses for the clients
· Prepare presentations, reports, spreadsheets, meeting minutes and other business information
· Provide discrete and confidential coordination of sensitive company information
· Use discretion in interfacing with all levels of individuals, internally and externally
· Anticipate needs and accomplishes responsibilities without direction
· Prepare, evaluate, and edit incoming and outgoing communications for the executive
· Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments
Essential Bachelor’s degree from an accredited university or college (or a high school diploma / GED with a minimum of 4+ years of experience in an executive or administrative assistant position)
· Willingness and ability to work a flexible schedule when necessary
Preferred If Provided
· Strong organizational skills and exceptional attention to detail and accuracy
· Ability to prioritize and anticipate needs
· Ability to maintain confidentiality of highly sensitive information
· Ability to deal with ambiguity and handle stressful and difficult situations with composure
· Knowledge of GE policies / procedures
· Ability to balance workload under short deadlines and changing priorities in a fast paced environment
· Internet proficiency and knowledge of web-based applications
· Strong computer skills with proficiency in Microsoft Applications (PowerPoint, Word, Excel)
· Strong oral and written communication skills