Executive Administrative Assistant III

Executive Administrative Assistant III 
location: TX-Houston 
Duration: 12 Months

Description:

 
 The Executive Assistant is responsible for defined work or projects with moderate complexity. In this role you will follow an individual work plan and meets day-to-day short-term objectives and resolve issues through immediate action or short-term planning. 
 · Provide overall office management and administrative duties such as phone coverage, call screening, memos and letters 
 · Establish and maintain strong communication links with other administrative personnel within and outside the function as necessary to facilitate meetings, announcements and updates. 
 · Proactively coordinate the executive calendars, which are comprised of a detailed meeting schedules and extensive travel 
 · Plan, schedule, arrange and coordinate business meetings and travel itineraries; maintain passport and visa requirements; prepare and reconcile expense accounts 
 -Plan and develop internal and external communications including newsletters, web blogs, web chats. 
 - Support external partner engagements with local universities and other agencies 
 · Direct business contacts to appropriate managers 
 · Process T&L expenses for the clients 
 · Prepare presentations, reports, spreadsheets, meeting minutes and other business information 
 · Provide discrete and confidential coordination of sensitive company information 
 · Use discretion in interfacing with all levels of individuals, internally and externally 
 · Anticipate needs and accomplishes responsibilities without direction 
 · Prepare, evaluate, and edit incoming and outgoing communications for the executive 
 · Manage multiple projects and priorities and initiates follow up to ensure timely achievement of commitments 
 Essential Bachelor’s degree from an accredited university or college (or a high school diploma / GED with a minimum of 4+ years of experience in an executive or administrative assistant position) 
 · Willingness and ability to work a flexible schedule when necessary 
 Preferred If Provided 
 · Strong organizational skills and exceptional attention to detail and accuracy 
 · Ability to prioritize and anticipate needs 
 · Ability to maintain confidentiality of highly sensitive information 
 · Ability to deal with ambiguity and handle stressful and difficult situations with composure 
 · Knowledge of GE policies / procedures 
 · Ability to balance workload under short deadlines and changing priorities in a fast paced environment 
 · Internet proficiency and knowledge of web-based applications 
 · Strong computer skills with proficiency in Microsoft Applications (PowerPoint, Word, Excel) 
 · Strong oral and written communication skills 

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