Administrative Assistant

Duration:- 6 months with potential to extend
Location: San Francisco, CA

Provides reception, office service’s needs and administrative support to management. 

Principal Accountabilities: Provides front desk reception and office service needs. These include: 
• Monitor front door, serves visitors by registering, greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival 
• Maintains process for mail sorting/delivery, shipping/receiving, office supply inventory/orders. 
• Maintains safe and clean office environment by complying with procedures, rules, and regulations. 
• Answers telephones, screens calls and forwards messages. 
• Researches and obtains information for routine reports, office directories, and special assignments. 
• Provides support on meeting and events such as assisting on the scheduling, set up, order lunch, and clean up. 
• General clerical support such as scanning document, filing, copying, performing data entry, etc… Provide routine clerical and administrative support. 
• Makes travel arrangements and expense report filing for management team 
• Provides general admin support to management team 
• Support on routine and special projects as assigned. 
• AP processing – PO creation, invoice processing, etc. 

• Great attitude and a team player who works well with others 
• Self initiator, ability to prioritize workload and can manage their time efficiently 
• Detail oriented and can follow directions while also being able to work independently. Someone who is comfortable asking questions. 
• Someone with the inquisitive mind who is willing to figure things out. 
• Strong interpersonal skills (professional, customer service driven) 
• Computer skills preferred (Microsoft Office suite) 
• Well organized and excellent follow-through skills and willingness to take ownership of assignments 
• Articulate with excellent communication skills 
• Ability to interact with people at different levels 
• Professional, neat appearance 
• Dependable and punctual 

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