Project Coordinator

Project Coordinator - General II
Duration: 9+ months
Location:  REDWOOD SHORES, CA 94065
 We are currently seeking a part-time (4 days).
 
Job Description: ***POSITION LOCATED IN REDWOOD SHORES, CA - MUST BE A LOCAL CANDIDATE***

Role Summary

We are currently seeking a part-time (4 days), temporary resource to join the OWL Americas team to support the Regional Senior Consultant and Program Manager in delivering key OWL initiatives in the region including the Americas Emerging Leader Summit for Women, the US-wide livestream Fidelity event with Jean Chatzky (partner with Benefits), Grace Hopper Conference, annual survey, International Women’s Day, as well as supporting the delivery of additional regional OWL activities. 

Primary Responsibilities
To support the day-to-day operation of the America OWL Function on all key strategic programs, initiatives & events 
 
Americas Emerging Leader Summit 
•       Track & manage all invites, priority lists & responses for the Summit
 •       Coordinate webinars (Personal Development Plan & Hogan) 
 •       Manage Summit pre-work (Hogan assessments)
 •       Set-up & manage pre-event Slack group 
 •       Coordinate global OWL slides for breaks during event 
 •       Creating & uploading content for the event App and/or Slack channel 
 •       Responding to Attendee questions 
 •       Create hotel catering menu within event budget when needed (e.g., Americas Emerging Leader Summit).
 •       Communications - support with overall communications
 •       Speakers & production team - coordinate briefing meetings, collect bios, photos and introductions for each speaker.  Draft speaker information sheet.  Set up rehearsal time at venue with each speaker. 
 •       Coordinating speaker decks & uploading to shared workspace with production team 
 •       Coordinate post-event communications with attendees LOB leaders & line manager
 •       Develop program of post-event follow-ups
 •       Other tasks as required 
 
Grace Hopper Conference 
 •       Manage the hotel reservation block (not a simple task as we are responsible for overseeing all the hotel rooms for which we have attendees)
 
 General Community Leader Support
 •       Provide support to OWL Community Leaders for their events
 •       Manage OWL Comms email account
 
 Annual OWL attendee survey 
 •       Coordinate pre-survey, reminders and post-survey  communications 
 •       Compile results and create graphs of collected data
 •       Other tasks as required 
 
International Women’s Day
 •       Create plan to support to OWL Community Leaders for their IWD 2020 events
 •       Coordinate purchasing & shipping of merchandise for IWD events
 •       Supporting Americas Consultant with IWD Communications in the region
 •       Other tasks as required  
 
 Fidelity Investments event with Jean Chatzky 
 •       Support communications and logistics for US-focused livestream event on August 14 2019
 •       Partner with Benefits team

Want to apply later?

Type your email address below to receive a reminder

Apply to Job

ErrorRequired field
ErrorRequired field
ErrorRequired field
Error
Error
insert_drive_file
insert_drive_file