Title: complaints coordinator
Location: San Diego, CA
Duration: 4 Months (extendable)
This is a complaints coordinator position (not customer service rep III) for medical device products.
• Prior Complaint Handling Experience in a Medical device industry
• Bachelor's/Associates degree
• Effective communication skills needed to provide clear and concise information
• Ability to work independently
• Ability to read, write and speak English fluently
• Solid knowledge of word processing, spreadsheet, database and presentation applications
• Demonstrated organizational skills a must
Responsibilities (may be any of the following):
• Review and approve complaints to ensure that records meet Philips and regulatory requirements
• Responsible for day-to-day complaint management of quality, technical and adverse event complaint records, including intake, follow up, triage and entry, in accordance with local and international regulations, guidelines, and applicable directives.
• Receive initial complaint from any source (external and internal) and ensure all information/data is accurately captured at point of contact
• Maintain an understanding of information/data required to be collected for technical and adverse events/ reportable complaints to ensure compliance with regulations and directives.
• Review complaint data, assess for reportability and escalate to the safety teams for reportability assessment.
• Performs intake / follow up / data entry activities and attaches corresponding source documents in a timely manner per requirements and directives.
• Triage call from all sources for quality technical complaint, Adverse Event, request for refund, request for replacement product and request for credit.
• Reviews data entry and follow-up activities for completeness and timeliness
• Closes files according to established guidelines to meet required timelines
• Maintains a working knowledge of company policies and procedures, departmental processes, and associated procedures and work instructions ,Philips IGT devices for IFUs, Manuals, Promotional Material; coronary and therapeutic procedures
• Informs management of potential safety issues, emerging trends and/or concerns