Description:
Primary Job Duties and Responsibilities (Essential Job Function)
Provide procurement services to ensure adequate material is available for operations, maintenance and capital construction jobs. Assist with sourcing initiatives including company spend analysis, market and vendor analysis. (15%)
Assist collaboration with business unit staff and staff of subsidiary businesses to generate sourcing options for goods and services. (15%)
Source materials and issue purchase orders in accordance with company policies and procedures and with regard to lead times, quality and operational requirements. (15%)
Produce and maintain procurement documentation including requests for information, requests for proposals and additional information solicited from prospective vendors. (10%)
Assist with the commercial evaluation of vendor proposals. (10%)
Assist with maintaining databases including an approved vendor database, electronic purchase order files, Oracle security accesses and staff authorization databases. (10%)
Perform administrative activities necessary for the effective management of the department including maintaining Oracle files, databases and the resolution of all hold reports as requested. (10%)
Assist with post tender negotiation with prospective vendors. Provide assistance in the preparation of contracts and agreements with suppliers and provide services to assure suppliers have adequate insurance on file before commencing work. (5%)
Implement office systems and procedures to fulfill written communication requirements including purchase orders, letters, memos, reports, statistics, project documentation and other studies as requested. (5%)
Produce management reporting information and perform additional responsibilities, as requested or assigned. (5%)
Perform all work in a safe manner. Comply with all applicable safety rules, company codes of conduct, regulations and procedures.
Position Requirements
Bachelor's degree in business administration or related field, or equivalent work experience. (Typically six years of related, progressive work experience would be needed for candidates applying for this position who do not possess a bachelor's degree).
Three or more years of purchasing experience with an industrial type company.
Two or more years of experience working with gas transmission and distribution materials.
Experience with purchasing and inventory management systems within an enterprise resource planning application.
An understanding of accounting principles and experience in computing rates, ratios and percents. Able to add subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Knowledge of software including Microsoft Excel, Word and Outlook. Knowledge of Oracle financials applications is beneficial.
Ability to read and interpret documents, such as requisitions, materials and equipment specifications, contracts, safety rules, policy manuals, professional journals and accounting reports.
Effective oral and written communication skills.
Project management skills; ability to prioritize and handle multiple issues and projects concurrently.