Administrative Assistant

Description:
 
• Provide general day-to-day administrative support such as creating requisitions for purchase orders, booking travel, processing expense reports, etc. 
• Combine weekly status reports from functional managers into one consolidated report for Director-level review. 
• Review and process task orders and statements of work. 
• Maintain spreadsheets and a SharePoint library for task orders and other vendor contracts. 
• Continually monitor start dates, end dates and funding on task orders and statements of work and notify functional and project managers. 
• Process task order extensions and purchase order increase requests. 
• Continually monitor vendor contract and certificate of insurance end dates and notify contract owners. 
• Prepare and submit accruals each month for expected spend on vendor task orders. 
• Work with vendors to resolve invoicing issues. 
• Distribute monthly vendor reports and upload them on SharePoint. 
• Assist with month-end close procedures. 
• Assist with special projects as needed including budgeting, forecasting and cash flows. 

Please note that a Bachelor's Degree is required.

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