Admin Asst

Administrative Assistant 

Maintain responsibility for general administrative and administrative support to the Sales team. Essential Duties and Responsibilities: 

• Schedules and organizes activities such as meetings for office personnel 
• Monitor access in main entrance way 
• Insure that all guest sign in before notifying appropriate party of their arrival or escort guest to appropriate location 
• Sign for all incoming certified mail or packages 
• Deliver mail to Managers 
• Manage individual Mailboxes via phone and e-mail. 
• Obtain Mortgage Notes 
• FHA Cancellations/transfers/Updates 
• Assign files daily to Sales Associates 
• Sort and open all incoming component mail, scan for checks and contact corresponding coordinator for the respective departments 
• Handle confidential and non-routine information 
• Work independently and within a team on special, nonrecurring and ongoing projects 
• Type and design general correspondences, memos, charts, tables, graphs, business plans, etc. Responsible for accuracy and clarity of final copy 
• Sending the Initial Disclosures to the borrower per the Mortgage Loan Originator’s request 
• Work the Suspended Loans to meet Underwriting conditions for approval. 
• Provide customer with timely and periodic status updates of their loan application 
• Review and request departmental information including Bank statements, Income documents, Legal Identification, Payoffs, Home Owners Insurance Clause updates and more. 
• Assign FHA case numbers & VA IRRRL LINs. 
• Establish, maintain, and update files on Encompass, databases, records, and/or other documents for recurring internal reports. 
• Order fraud, flood, tri-merge credit, credit supplements, appraisal and title. 
• Assure that all customer files are complete and in compliance with regulatory agencies and internal policies. 
• Ensure RESPA B, Z and TILA policies are enforced at all times. 
• Additional responsibilities as assigned by management 

Skills/Knowledge Requirements: 
• Must have high level of interpersonal and communication skills. Deals with a diverse group of important external clients and visitors as well as internal contacts at all levels of the organization. 
• Must have advanced working knowledge of a variety of computer software applications in word processing, spreadsheets and database software. 
• Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. 

Education/Experience Requirements 
• College Degree Preferred

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