AP Customer Support

Title: AP Customer Support
Location: Jacksonville, FL
Duration: 3 Months extendable

 | Receive invoices daily via US Postal Service, email or fax.
 | Receive inventory packing slips from buyer and print out the receiving histories to accompany them.
 | Process a 3 way match verifying product, price, and quantity. Distribute invoices with quantity and pricing differences to buyer for reconciliation.
 | Review random selection of freight bills – charges should match amount billed in Passport.
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 | Alphabetize the invoices by vendor and group by freight carriers.
 | Using appropriate GL codes, enter and upload invoices into Passport.
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 | File invoices entered in cabinet as they await payment processing.
 | File invoices that are not yet matched to receiving information in a folder.
 | File inventory receiving documents in a folder until the are able to matched to invoices.
 | Follow up with vendors in regarding credits that should be applied to our account.
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 | Verify whether or not invoices listed have been paid and or received.
 | Request invoice copies if necessary.
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 | Process a pre check writing report weekly adhering to due dates and potential cash discount due dates.
 | The report invoices are compiled to form a check support package. This is emailed for approval of payment.
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 | Print checks remotely to Treasury Desk in Oakland, CA every Wednesday.
 | Generate a positive pay file to help create payment processing security.
 | Upload the positive pay file to Wells Fargo CEO online portal.
 | Email check register and positive pay file to Treasury Deparment (cc Finance).
 | Save check support package, check register, and positive file.
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 | Read daily emails sent by Wells Fargo event messaging system. The message identifies the number of check exceptions that need review from items presented to the bank on that day.
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 | Run the month end Aging and Distribution Reports.
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 | Review drop ship report and identify the AP detail associated with each order.
 | Confirm all items on the UBR Report are accounted for.
 | Complete AP Metrics/review with Finance Manager.
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 | Process a remote deposit for A/R checks received by mail.
 | Process online payments for A/R  credit card customers.Requirements:This role will require a Bachelors in Finance, Accounting, or Business 
 
 ERP experience is a plus. 
 
 Must have experience with Invoicing. 

Thank you,
Sachin Patil,
510-574-7988
sachin@apninc.com

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