Title: AP Customer Support
Location: Jacksonville, FL
Duration: 3 Months extendable
| Receive invoices daily via US Postal Service, email or fax.
| Receive inventory packing slips from buyer and print out the receiving histories to accompany them.
| Process a 3 way match verifying product, price, and quantity. Distribute invoices with quantity and pricing differences to buyer for reconciliation.
| Review random selection of freight bills – charges should match amount billed in Passport.
| Alphabetize the invoices by vendor and group by freight carriers.
| Using appropriate GL codes, enter and upload invoices into Passport.
| File invoices entered in cabinet as they await payment processing.
| File invoices that are not yet matched to receiving information in a folder.
| File inventory receiving documents in a folder until the are able to matched to invoices.
| Follow up with vendors in regarding credits that should be applied to our account.
| Verify whether or not invoices listed have been paid and or received.
| Request invoice copies if necessary.
| Process a pre check writing report weekly adhering to due dates and potential cash discount due dates.
| The report invoices are compiled to form a check support package. This is emailed for approval of payment.
| Print checks remotely to Treasury Desk in Oakland, CA every Wednesday.
| Generate a positive pay file to help create payment processing security.
| Upload the positive pay file to Wells Fargo CEO online portal.
| Email check register and positive pay file to Treasury Deparment (cc Finance).
| Save check support package, check register, and positive file.
| Read daily emails sent by Wells Fargo event messaging system. The message identifies the number of check exceptions that need review from items presented to the bank on that day.
| Run the month end Aging and Distribution Reports.
| Review drop ship report and identify the AP detail associated with each order.
| Confirm all items on the UBR Report are accounted for.
| Complete AP Metrics/review with Finance Manager.
| Process a remote deposit for A/R checks received by mail.
| Process online payments for A/R credit card customers.Requirements:This role will require a Bachelors in Finance, Accounting, or Business
ERP experience is a plus.
Must have experience with Invoicing.