Administrative Assistant III

Title: Administrative Assistant III
Location: Houston, TX 77041
Duration: 6 Months Contract
 
Job Description:
·         The Facility Administration Support will exist within the PII Pipeline Solutions business. 
·         This role will be responsible for defined work or projects with moderate complexity. 
·         In this role, you will follow an individual work plan, meet day-to-day short-term objectives, and resolve issues through immediate action or short-term planning. 
 
Essential Responsibilities:
In the role of Facility Administration Support, you will: 
·         Provide administrative support for members of the management team 
·         Perform wide variety of administrative support activities, which require the handling of business-sensitive and confidential information 
·         Assist with development of presentations, agendas, correspondence and memoranda for a variety of internal customers and create charts, reports, and correspondence using the Microsoft toolkit 
·         Be responsible for the coordination of meeting rooms, and work with internal customers on meeting agendas and events planning when necessary 
·         Review and respond to emails and phone calls from personnel across the business as required, using discretion and judgment in gathering and conveying pertinent information in a timely manner 
·         Handle confidential and sensitive material and critical assignments in a professional, discrete manner 
·         Prepare business letters, proposals, summaries, and reports using prescribed format and conforming to all rules of punctuation, grammar, diction, and style using all parts of speech 
·         Supervise purchase of office administrative supplies following procedure 
·         Assist Data Analysis Team Leads in customer deliverables (copying data, making the labels, e-delivery attachments and inputs) 
·         Create Purchase Requisitions / Orders and line releases for emergency services (plumber, HVAC, Electrician, gen contractor repairs) 
·         Manage ID badge system and ensure security of entry to site; monitor visitors, contractors and visiting employees 
·         Monitor utility charges 
·         Assist with special projects as necessary and requested from supervisor and/or members of management team 
 
Qualifications/Requirements:
·         Associate’s Degree from an accredited college or university (or High School Diploma / GED from an accredited school or institution and a minimum of 4 years of experience in an administrative role) 
·         Minimum 2 years of experience in an administrative role 
·         Eligibility Requirements: 
·         Ability and willingness to have flexibility with overtime on short notice, as required
 
If you are available, interested, planning to make a change, or know of a friend who might have the required qualifications and interest, please send the updated resume to srini@apninc.com along with a best time and number to reach you.
 
Your prompt response is highly appreciated. 
 
Thanks and have a blessed day ahead.
 
-
Thanks and Regards,
Srinivas Mallipog
Resource Executive
APN Software Services, Inc (www.apninc.com)
39899 Balentine Drive, Suite 385, Newark, CA 94560
Phone: 510-943-4054 / Fax 510-623-5055 
Email Id: srini@apninc.com

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