Payroll Specialist

Description:

Process all new hires, terminations and employee changes (including but not limited to status changes, job titles, 
salary changes, transfers, work location, supervisor and union changes); verify information is complete, 
accurate and consistent with policies and has appropriate approvals. Determine correct codes and update all data 
related to the change. (20%) 
Establish and maintain company and employee payroll records including earnings and deductions and tax 
withholding setup and maintenance; calculate retroactive pay and other pay adjustments; make appropriate 
adjustments to earnings and deductions; enter appropriate paid absence balances for new hires; calculate paid 
absence payouts for terminated employees; determine appropriate vacation posting, service award and adjusted 
service dates for rehires and employees with status changes. (15%) 
Calculate and enter wage assignments, garnishments, levies, workers¿ compensation supplemental payments, 
and military pay; calculate and prepare manual checks and update the system with the information; process moving expenses, performance awards, education reimbursements and severance payments. (15%) 
Explain payroll and time-entry policies and procedures; research and respond to inquiries from management, 
employees and third parties and determine required action. (20%) 
Prepare, balance and distribute payroll funding requests and associated vendor payments for all payrolls; 
prepare and enter adjustments in system to correct employee records. (10%) 
Review time entry validation and other payroll reports to verify accuracy of time entry and resulting pay 
implications; follow up to ensure accurate and complete payroll entries. (1-5%) 
Reconcile payroll-related activity accounts and interact with accounting to clear reconciling items; balance 
current, month-to-date and year-to-date payroll registers for all companies. (1-5%) 
Develop and maintain spreadsheets; utilize report-writing tools to develop ad-hoc reports to summarize or 
provide payroll information. (1-5%) 
Provide input and assistance for payroll projects; maintain documentation of payroll processes and procedures 
and recommend changes. (1-5%) 
Perform administrative functions including maintaining payroll files, opening and distributing mail and 
operating office equipment. (1-5%) 
Perform additional responsibilities as requested or assigned. (1-5%) 
Communications/Contacts 
Internal - management and staff, accounting, treasury, information technology 
External - financial institutions, payroll service providers, third parties regarding employment verifications, 
wage assignments /garnishments and requests for information. 

Associate's degree in business administration, accounting or related field, or equivalent work experience. 
(Typically three years of related, progressive work experience would be needed for candidates applying for this 
position who do not possess an associate's degree.) 
Three years of related human resources information system or payroll experience. 
Proficiency in software skills to create spreadsheets and databases and to extract information. Familiarity with 
payroll processing software. Knowledge of report-writing software is a plus. 
Strong math skills to calculate payments and deductions. 
Effective verbal and written communication skills. 
Effective analytical and problem-solving skills. 
Ability to prioritize and handle multiple tasks and projects concurrently; ability to meet payroll-processing 
timeframes. 
Certified Payroll Professional designation is a plus.


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