Administrative Assistant

Title: Administrative Assistant
Location: Broomfield, CO
Duration: 3 Months (Contract to Hire)
 
 
Must have worked with C level executives 
 
 
EXPERIENCE REQUIRED
Associate's Degree - Administrative Assistant or Business Administration Typically Minimum 2 Years Relevant Exp - Customer service or administrative support Administrative Assistant certification (i.e. Certified Administrative Assistant, International Association of Administrative Professional) 
 
SKILLS / KNOWLEDGE - Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks.
 
JOB COMPLEXITY - Works on assignments that are routine to moderately difficult, requiring some decision in resolving issues or in making recommendations. 
 
SUPERVISION - Normally receives little instruction on daily work, general instructions on newly introduced assignments. MS Office - Create Word, Excel, and PowerPoint presentations for divisional use and correspondence
 
Educational Requirements: Associates degree or above

JOB DESCRIPTION
·         Answer telephones, screen calls, and take messages so callers/visitors are dealt with promptly, courteously, and accurately. 
·         Transcribe, type, format, and proof read a variety of material using word processing, presentation, graphics and spreadsheet software. 
·         Coordinate internal and external meetings. 
·         This may include scheduling meeting times, making travel arrangements for attendees, and ensuring that various meeting amenities are available. 
·         Manage the appointments and schedules of staff in the unit. Activities may include distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or other inventory.
·         Acts as the central point of contact for visitors, supporting management or a functional group. 
·         Greets visitors, clients, or guests, in person or over the phone. 
·         Transfers callers or takes a message and delivers in a timely manner. 
·         Performs a mix of administrative and low-level management tasks, to include answering telephones and email correspondence, managing filing systems, sending, receiving, and sorting mail, organizing meetings and coordinating inter-office communications. 
·         Compiles and analyzes basic information for inclusion in reports or presentation materials and prepares charts, graphs, or tables, as directed. 
·         Coordinates with people to schedule meetings and appointments. 
·         Reserves conference rooms or Meet Me Lines for conference calls. 
·         Collects and compiles needed information. 
·         Creates meeting agendas. 
·         May document meeting minutes. 
·         Receives and responds to routine correspondence following established procedures not requiring management review. 
·         Maintains/updates office supply inventories, as directed. Maintains paper restocking for fax machines and printers. 
 

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