Project Coordinator

Location: 1700 Tech Centre Parkway, Arlington TX 76014
Salary: $16/hr

To coordinate project scheduling and administrative tasks
·         Conduct conflict checks for new assignments
·         Verify acceptance of assignments and prompt notification of Investigator / Engineer of new assignment
·         Assemble and proofread reports for Investigators / Engineer, providing quality control for grammar and punctuation prior to submitting reports to Manager for technical review and final approval
·         Review project and colleague expense reports for accuracy before submitting to Manager for final approval
·         Use Adobe Acrobat to bundle reports and exhibits for emailing to customers
·         Maintain weekly due notice to coordinate Investigators / Engineers in meeting reports deadlines
·         Notifies Investigators / Engineers via email if reports are late
·         Review proformas for accurate information before final approval by Manager or Senior Project Coordinator
·         Update ACT database with new clients and maintain accurate information on existing clients
·         Maintain evidence database for evidence stored in Unified secured facility
·         Invoice clients for evidence storage quarterly, bi-annually and annually
·         Check weekly report batches for missing timesheets and WIP totals
·         Handle collection of unpaid invoices
·         Mails project and services packets to clients
·         Ensures Investigators / Engineers have adequate supplies
·         Maintain adequate supplies for the efficient operation
·         Prepare shipments for FedEx
College degree; or equivalent experience may be substituted for degree
2+ years’ experience in project and/or administrative coordination positions
·         Knowledge of web technology
·         Excellent oral and written communication
·         PC literate, including Microsoft Office products
·         Strong organizational skills
·         Excellent interpersonal skills
·         Ability to work in a team environment
·         Ability to meet or exceed Performance Competencies

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