Executive Assistant

Duration: 0-9 months
Location: Austin, TX 78753
 
Job Description:
Accountabilities:
Screens telephone calls and visitors, and resolves inquiries and requests Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements Tracks operational data in a database, including financial and other reporting metrics Uses software tools to compile data into presentation format Maintains accurate schedule of activities of the leader/executive supported, including complex meeting coordination and may include travel arrangements Independently prepare presentations and recurring reports Coordinates special projects and department activities Coordinates office functions with other departments 
 
Responsibilities:
·         Works on assignments that are moderately complex in nature where judgment is required in resolving problems and making routine recommendations 
·         Works on problems where facts may be incomplete or in a form not readily usable, where further investigation is necessary to define problems and proceed 
·         Supports Executive Director 
·         Receives, screens and handles telephone calls, incoming mail, publications and other correspondence, some of which may be of a confidential or sensitive nature 
·         Makes travel and lodging arrangements as required while monitoring vacations, schedules and calendars 
·         Organizes meetings and meeting logistics 
·         Drafts own responses based on knowledge of the organization's policy, procedures or particular situation 
·         Has knowledge of organizational structure and maintains organizational charts Interacts and establishes networking relationships with outside customers, high-level executives and administrative assistants in a professional manner 
·         Prepares memoranda, reports and other materials for staff and business meetings 
·         May attend staff meetings, take and distribute minutes and follow up on action items 
·         Maintains and analyzes files and records which often contain information of a confidential 
·         May provide work direction of other administrative assistants and performs other related duties as assigned 
 
Required Skills: MUST BE CLEARLY LISTED ON RESUME **IN WORK EXPERIENCE SECTION** (Candidates lacking required skills will be declined):
·         MSFT tools (PowerPoint/Excel) 
·         Heavy calendaring 
·         Travel coordination (Concur)
 
 

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