Senior Payroll Analyst


Senior Payroll Analyst
Location: Emeryville, CA 94608
Duration: 6 Months
Hours: 8 hours/day, 5 days/week
 
ADP, Kronos and 10+ yrs full-cycle payroll experience (REQUIRED)
FPP/CPP Certification (Highly desired)
Hospital/union experience a plus (Highly desired)

Required Preferred:
High School Diploma, GED or equivalent                        
Bachelor’s Degree in business or a related field from a postsecondary institution accredited by an agency or state recognized by the U.S. Secretary of Education; or equivalent combination of education and experience.                            
10 years related experience, including payroll accounting background, health care experience preferred.            
College credits in accounting.                            
Interpersonal skills to interact effectively and respectfully with staff at all levels and to establish and maintain cooperative working relationships with co-workers, managers and administrators.  
 
SHORT DESCRIPTION:
Senior Payroll Analyst
JOB DESCRIPTION:
The Payroll Department is responsible for issuing accurate pay to approximately 3,000 full and part-time employees, while maintaining monthly, biweekly and supplemental pay schedules.  
The purpose of this position is the accurate administration and timely processing of Group payrolls.  
It involves paying employees (direct deposit and checks), processing special check requirements, withholding taxes and deductions and depositing those funds with the appropriate agency, making employer contributions, handling disability payments, filing required state and federal tax forms and account reconciliation. 
 
DUTIES AND RESPONSIBILITIES:
Demonstrate understanding of values and Mission Statement in all aspects of job performance.  Provide general payroll and benefits customer service to approximately 3,000 full and part-time employees, as well as serving the informational needs of external customers in providing employee-related information with appropriate authorization.  This role will provide support to Hospital departments and employess to respond to payroll and benefits processing questions of the staff across all levels of the organization.  This role must demonstrate reliability and professionalism, while adhering to standard of complete confidentiality.
 
ESSENTIAL FUNCTIONS:
Payroll Processing: 40%
Must possess a thorough understanding of Federal and State Wage & Hour Laws, including the correct calculations for overtime, impact of bonus calculations to non-exempt staff, and penalty pay calculations common in a health care setting.
Expertly compute, verify and process employee timesheets, both manual and computerized (KRONOS), and pay rates into the hospital system for union and exempt/non-exempt employees.
Responsible for the timely and accurate processing of employee payments related to illness, short and long term disability, workers' compensation absences and for responding to employee inquiries related to these payments. 
Responsible for accurate electronic data transmission of voluntary employee deductions.
Maintain involuntary payroll deductions.  Responsible for verifying  biweekly garnishment amounts, submitting check requests to AP and distributing and reconciling the checks with the levying agencies.
Prepare special checks (i.e. Final Checks) ensuring they comply with employment law, hospital policies, union contracts and tax regulations.
Anaylize pension transactions and ensure complaince with funding requirements.
 
Employee Record Maintenance: 20%
Review, process and maintain individual salary/rate adjustments.  Promptly process new hires, transfers, terminations, leaves of absence and related actions to ensure compliance with State/Fedeal laws and hospital policies.
Fulfill department requests for Personnel Action Forms.
Furnish duplicate W-2 requests, direct deposit statements and payroll record of earnings requests within service levels.
Maintain accurate records on the tax status of non-residents, J-1, F-1, H1B, TN and EAD, in order to ensure compliance with all IRS and State regulations.
Responsible for verifying and processing tax deductions, benefit accruals, and other voluntary deductions as required.
Accurately compute and pay all tax deposits for Federal, State, and third party sick pay taxes on a timely basis without incurring any fees or penalties.
 
Quarterly/Annual: 20%
Assist payroll manager in the annual preparation and balancing of W-2 forms, including maintenance of returned W-2's and provide duplicate copies as requested.  Assist with balancing of all payroll-related employment tax returns, including forms 941, DE-6, FUT A, SUI and ETT tax forms.  Assists payroll manager in resolving any tax issues.
Assist payroll manager in verifying and processing group base rate increases and bonuses by downloading data from Meditech system to spreadsheets and integrating with human resources data.
Prepare audit schedules.
 
Payroll/Timekeeping Systems’ Proficiencies: 20%
 Provide direct support for Kronos users.  Enter all new and revised schedules and reporting as needed or requested, assist manager in tasks relating to transition from manual time cards to Kronos system; including: set-up of schedules, instructional and communications material for managers/timekeepers, testing of pay rules, meeting arrangements, departmental information spreadsheets and other tasks as needed.
 Assist with Time & Attendance system upgrades.
 Maintenance of Payroll System Dictionary. 
Compile statistical reporting as needed by managers.  Includes labor-related reports and benefit accrual reports to all department managers, and data analysis, including ad hoc reporting and query designs as necessary.  Coordinate with HIS to develop custom reports as needed.
 
SECONDARY FUNCTIONS:
Maintain and file all payroll-related documents.
Provide back-up coverage and support to payroll manager in his/her absence.
Maintain and file all payroll information into employee files.  Maintain log and records relating to storage of GL/AP/Payroll files.  Work with vendor in ordering, receiving, and maintaining file storage records.  Assist employees in proper preparation of files for storage.
Maintain payroll-related forms on the intranet.
Assist payroll manager to implement new payroll regulations in conjunction with other managers.
Assist payroll manager in special projects as needed.
Strong knowledge in several different pay structures, benefits plans and levels as well as funding mechanisms for salaries, understanding and practical application of employment and labor laws as related to payroll processing, e.g. Fair Labor Standards Act and Wage-Hour Law.                           
Knowledge of UCSF Benioff Children’s Hospital’s Labor and Benefits policies, procedures and practices and labor contracts.                  
Thorough knowledge of Federal and State regulations pertaining to the areas of responsibility.                  
Knowledge of UCSF Benioff Children’s Hospital’s retirement plan document provisions, accounting manual, personnel and labor relations collective bargaining agreements. Skill in analyzing information or procedures, defining problems or objectives, formulating logical and objective conclusions, and recognizing alternatives and their implications in a health care setting.              
Previous experience with a payroll database (Meditech preferred), previous experience with an automated time and attendance system (KRONOS preferred).                 Extensive knowledge of MS Word, Excel, PowerPoint and previous experience with Paycode Dictionary maintenance.  Ten key touch required.  Keyboard typing speed 30 wpm.  Knowledge of organizational structures, roles and responsibilities.                   
Ability to assess a wide spectrum of organizational needs and job-related demands, establish priorities and manage multiple projects simultaneously.  Ability to refocus quickly from one activity to another and change priorities quickly as circumstances dictate.                               
Effective written communications skills, ability to write letters, policy and procedure documents, and compose organization wide email announcements.               
Excellent oral communication skills, both in person and on the telephone, to obtain and convey information to individuals at various organization levels.               
 
Thanks and Regards,
Deepak 
APN Software Services, Inc
39899 Balentine Drive, Suite 385, Newark, CA 94560
Phone: 510 870 1008  Fax 510-623-5055  
deepak@apninc.com
apninc.deepak@gmail.com

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