Office Manager/Executive Assistant

Job Description
We are a fast-growing venture funded automotive product start-up selling a mechanical device which improves vehicle energy efficiency. We are seeking a motivated and self-driven Office Manager and EA to play a vital role in supporting the growth of the company’s infrastructure as we approach the 50-employee mark. Primary responsibilities will include office management, assisting the CEO and other executives, and helping drive a positive and fun culture. We are looking for an energetic, hands-on, organized person that thrives in a start-up organization. This is a unique opportunity to join a highly collaborative team and be at the ground level of a high growth company building a unique product.

We want an individual who cares deeply about creating the best environment and experience possible. Having a positive attitude, good work ethic, and empathy for others is essential.

Duties and Responsibilities

Office Management:
  • Be the "face of the company" when dealing with general inquiries via phone, email, and occasional walk-in correspondence
  • Managing inventory of office and kitchen supplies, maintaining the good working order of the furniture, equipment, physical space, etc.
  • Anticipating the needs of the team and the office and recommending ways to stay two steps ahead of everyone’s needs.
  • Updating and maintaining manual and automated filing systems
  • Coordinate services for facilities maintenance
  • Evaluate and make recommendations on new technologies to streamline processes and enhance effectiveness.

Executive Assistant:
  • Support CEO by managing his schedule and travel plans
  • Support other executives as needed
  • Assist with special projects as they come up

  • Be the HR liaison between employees and our outsourced HR firm
  • Help drive a positive culture through leading by example
  • Plan company events including celebrations, team bonding activities, and team offsites
  • Improve and implement processes for onboarding, offboarding, recruiting, retention, and performance reviews
  • Support the team in other creative ways that align with our cultural values

Preferred Qualifications
  • BA/BS Required
  • Minimum 1-2 years of administrative and/or office experience
  • Multitasking and organization is your competitive advantage
  • Excellent verbal and written skills
  • The highest ethical standards, respect for privacy and confidentiality, and integrity
  • Strong sense of urgency and personal accountability (you take the initiative to make things happen)
  • HR experience a plus